Executive Assistant - (SCA, hourly)

Executive Assistant

Location: Washington, DC (Onsite – In Person)
Client: Occupational Safety and Health Administration (OSHA), U.S. Department of Labor
Position Type: Full-Time, Non-Exempt (Hourly)
Compensation: $40.82/hour + applicable SCA fringe benefits
Clearance: Must be able to successfully complete a background investigation

Position Overview

PBG is seeking a professional Executive Assistant to provide comprehensive administrative support services to OSHA's Office of the Assistant Secretary and National Office Directorates. This is an onsite, in-person role located in Washington, DC.

This position is covered under the Service Contract Act (SCA) and is classified as non-exempt, hourly. The selected candidate will be responsible for performing high-level administrative and executive support functions in a federal environment, ensuring compliance with Department of Labor (DOL) procedures and federal guidelines.

The ideal candidate will demonstrate professionalism, discretion, strong communication skills, and experience supporting senior leadership in a structured, compliance-driven environment.

Key Responsibilities

Executive & Calendar Management

• Maintain Directorate and Agency leadership calendars, including meetings, conferences, teleconferences, and leave calendars.

• Coordinate office events and provide logistical support for internal and external meetings.

• Attend meetings and provide verbal and written summaries as requested.

• Prepare conference and event materials.

Financial & Administrative Support

• Process and set up accounts payable invoices in DOL's New Core Financial Management System (NCFMS) in accordance with federal guidelines.

• Order and maintain office supplies following Federal procurement procedures.

• Maintain office equipment (scanners, copiers, fax machines); coordinate repairs and preventive maintenance.

Records & Systems Management

• Review and update OSHA Directives using Microsoft Word and Excel.

• Maintain records management information within ARCIS (Archives and Records Centers Information System).

• Create, route, and track training registrations and completions in Learning Link (DOL's electronic training system).

• Create, maintain, and update data within OSHA program office databases.

• Manage electronic and paper filing systems in accordance with federal records management standards.

Correspondence & Communication

• Receive, review, assign, and track controlled correspondence in DOL's Correspondence Tracking System (CTS), ensuring readability and quality.

• Manage incoming and outgoing calls using Cisco CP-8811 multi-line telephone systems.

• Provide general information to callers and visitors; professionally represent the office at all times.

Required Qualifications

• Minimum 7years of administrative or executive support experience, preferably within a federal agency.

• Experience working with federal financial, records, or correspondence tracking systems preferred (NCFMS, ARCIS, CTS, Learning Link).

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Excellent written and verbal communication skills.

• Ability to maintain professionalism, confidentiality, and discretion in a high-visibility executive office.

• Ability to work onsite in Washington, DC on a full-time basis.

• Must be able to successfully complete a background investigation.