Executive Assistant & Strategic Officer to the CEO & Chief Medical Officer (CMO)

Executive Assistant & Strategic Officer to the CEO & Chief Medical Officer (CMO)

Organization Type: Look-Alike Federally Qualified Health Center (FQHC)Reports To: Chief Executive Officer (CEO), Chief Medical Officer (CMO), and Chief Financial Officer (CFO)

Position Summary

The Executive Assistant & Strategic Officer serves as a trusted partner to the CEO, CMO, and CFO, providing high-level executive support while driving strategic initiatives across the organization. This role blends administrative excellence with operational insight, enabling leadership to effectively advance the mission of delivering high-quality, accessible, and equitable healthcare to underserved populations.

The incumbent plays a critical role in aligning clinical, operational, and financial priorities; facilitating cross-functional collaboration; and ensuring the execution of key strategic objectives in a fast-paced, mission-driven environment.

Key Responsibilities

Executive & Administrative Leadership

• Provide proactive, high-level administrative support to the CEO, CMO, and CFO, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Serve as a gatekeeper and liaison between executives, board members, staff, and external stakeholders.
• Prepare agendas, briefing materials, presentations, and follow-up documentation for executive and board meetings.
• Draft, review, and manage correspondence, reports, presentations, and official documents.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information.

Strategic Planning & Execution

• Partner with executive leadership to develop, implement, and monitor strategic plans and organizational priorities.
• Track key performance indicators (KPIs) across clinical, operational, and financial domains; prepare executive dashboards and reports.
• Lead and support special projects, including quality improvement initiatives, service line expansion, and grant-related programs.
• Ensure alignment with FQHC Look-Alike requirements, including HRSA compliance, reporting, and program expectations.

Operational Coordination

• Facilitate communication and coordination between clinical, administrative, and financial departments.
• Support workflow optimization and process improvement initiatives across the organization.
• Assist in policy development, implementation, and monitoring to ensure regulatory compliance and operational efficiency.
• Coordinate leadership meetings and ensure timely follow-through on action items.

Board & Governance Support

• Coordinate Board of Directors and committee meetings, including scheduling, agenda preparation, and documentation.
• Ensure compliance with governance standards, bylaws, and regulatory requirements.
• Maintain official records, minutes, and documentation for audits and accreditation purposes.

Data, Reporting & Analytics

• Analyze organizational data to support decision-making by executive leadership.
• Participate in Preparing reports for HRSA, UDS (Uniform Data System), and other regulatory bodies.
• Monitor performance trends and identify opportunities for improvement.

External Relations & Stakeholder Engagement

• Represent executive leadership in communications with community partners, vendors, and regulatory agencies.
• Support grant writing, reporting, and partnership development efforts.
• Assist in planning community outreach and engagement initiatives aligned with the organization’s mission.

Qualifications

Education & Experience

• Bachelor’s degree in Healthcare Administration, Business Administration, Public Health, or related field (Master’s preferred).
• Minimum of 5+ years of experience supporting senior executives, preferably in a healthcare or FQHC environment.
• Experience with strategic planning, project management, or healthcare operations strongly preferred.

Knowledge, Skills & Abilities

• High level of discretion, professionalism, and cultural competence.
• Ability to learn and understanding of FQHC/Look-Alike operations, HRSA requirements, and healthcare regulations.
• Exceptional organizational, project management, and multitasking abilities.
• Advanced proficiency in Microsoft Office Suite (especially Excel and PowerPoint) and data reporting tools.
• Excellent written and verbal communication skills.
• Ability to think strategically while executing tactically.
• High level of discretion, professionalism, and emotional intelligence.
• Strong analytical and problem-solving skills.

Key Competencies

• Strategic Thinking & Execution
• Executive Presence & Communication
• Healthcare Operations Acumen
• Data-Driven Decision Making
• Relationship Management
• Confidentiality & Integrity

Work Environment & Expectations

• Fast-paced, mission-driven healthcare setting serving diverse and underserved populations.
• May require occasional evening or weekend work for board meetings or special projects.
• Hybrid or on-site expectations based on organizational needs.

Mission Alignment

This role is integral to advancing the organization’s commitment to improving access to high-quality, patient-centered care, reducing health disparities, and strengthening community health outcomes.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person