Executive Assistant to C-Level Executive

A Global Billion-Dollar Hedge Fund in Midtown Manhattan is seeking a new Senior Executive Assistant to support one of its top C-level executives. This is a 1:1 support role and they are looking for the “cream of the crop!” The person in the role now has been with the company for 7 years and is leaving to attend grad school full-time. Candidates must have a minimum of 7-10+ years of applicable senior/C-level and/or Global Head executive administrative experience, ideally within financial services or at a global, well-known/recognizable firm or company, and a Bachelor’s degree is required (no jumpy resumes!). The ideal candidate should be extremely polished and professional, intellectually curious, intuitive, detail-oriented, resourceful, trustworthy, and a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic and demanding environment. They should also possess excellent interpersonal and communication skills (both verbal and written) and be able to interact with all executive levels. This is a world-renowned company looking for the best of the best!

• Salary depends on experience (160-200k++ base), plus discretionary bonus eligibility (up to 250k++) all-in comp package). AMAZING/comprehensive benefits (medical/dental/vision0, free breakfast/lunch/snacks/drinks, in-office gym, transportation contribution, and much more.
• Hours are 7:30/8:00am-5:30/6:00pm, with flexibility as needed. 5 days in office.
  
  
  

Responsibilities:

• Regularly exercise discretion and judgement in important matters, including planning events and scheduling meetings and appointments for Executive.
• Manage and maintain a busy and ever-changing calendar for Executive.
• Possess the authority to carry out major assignments impacting business operations.
• Drive projects with limited supervision from Executive.
• Create project status reports and presentations.
• Compile and disseminate project documentation and reports as required.
• Organize and arrange both onsite and offsite meetings and handle other event planning duties.
• Responsible for office management duties, including purchasing and maintaining supply inventory, handling guest registration, facilitating maintenance requests, and liaising with building management.
• Coordinate domestic/international travel arrangements and detailed itineraries via internal travel department.
• Answer phones and retrieve voicemails daily.
• Manage, organize, and maintain accurate files.
• Act as liaison between Executive and business colleagues.
• Oversee logistics of office moves, partnering with Facilities team.
• Provide personal support as needed, including handling requests pertaining to real estate, liaising with household employees, processing insurance requests (employee, home, car), booking personal travel, etc.
• Serve as trusted thought partner and gatekeeper to Executive.
• Enable the Executive’s office to function efficiently through effective communication, operational oversight, and alignment with broader organizational goals.
• Streamline communication processes through the execution of corporate communications on behalf of the Executive with a complete understanding of tone, approach, and messaging.
• Oversee the planning and execution of the Surveyor annual Town Hall, quarterly social events, and annual holiday party.
• Partner with company’s philanthropy team to organize regional in-office charity events.
• Manage a dynamic and inclusive business newsletter and in-office collaboration events.
• Serve as a culture carrier, consistently building a culture of inclusion and high-performance that resonates throughout the workplace and team.
  
  
  

Required Qualifications:

• Minimum 7-10+ years of applicable senior/C-level and/or Global Head executive administrative support experience, ideally within financial services or at a global, well-known/recognizable firm or company.
• Project management experience a plus.
• Bachelor’s degree required.
• Excellent interpersonal and communication skills (grammar, written, and oral).
• Proven record of successful problem solving.
• Excellent critical thinking and analytical skills.
• Superior organizations skills and record-keeping, and strong attention to detail.
• Requires some flexibility with work schedule.
• Adaptable and flexible to changes, with the ability to work in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

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