Executive Assistant to CEO

Role Overview

An Executive Assistant to a Business Coach provides high-level administrative, operational, and coordination support to ensure smooth day-to-day functioning. The role requires strong organisation, communication, discretion, and the ability to manage multiple priorities in a fast-paced, client-facing environment.

Key Responsibilities

1. Calendar & Schedule Management

• Manage complex calendars, appointments, and coaching sessions
• Coordinate meetings, workshops, webinars, and events
• Prioritise schedule based on business goals and deadlines

2. Client & Communication Management

• Serve as the primary point of contact for clients
• Manage emails, follow-ups, and client onboarding communication
• Maintain professional relationships and ensure excellent client experience

3. Operational Support

• Prepare presentations, reports, and coaching materials
• Maintain CRM, databases, and client records
• Support program launches and course coordination

4. Project & Task Coordination

• Track action items from coaching sessions
• Coordinate with vendors, partners, and internal teams
• Ensure deadlines, deliverables, and workflows are followed

5. Administrative & Business Support

• Handle travel arrangements and logistics
• Assist with invoicing, documentation, and basic bookkeeping coordination
• Manage digital files, SOPs, and business documentation

Required Skills & Qualifications

• Bachelor’s degree or equivalent experience
• Excellent written and verbal communication
• Strong organisational and time-management skills
• High attention to detail and confidentiality
• Proficiency in Google Workspace, MS Office, and scheduling tools

Key Competencies

• Proactive and solution-oriented
• Strong follow-up and ownership mindset
• Ability to multitask and prioritise
• Professional client handling
• Adaptability in a dynamic environment

KPIs / Success Metrics

• Calendar efficiency and scheduling accuracy
• Client response time and satisfaction
• Task completion and deadline adherence
• Smooth execution of programs/events
• Operational efficiency improvements

Job Types: Full-time, Permanent

Pay: ₹15,005.92 - ₹40,000.00 per month

Work Location: In person