Executive Assistant to CEO

Job Title: Executive Assistant to CEO

Location: Lahore / Sialkot (preferred)
Company: WPBrigade
Reports to: CEO

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO in managing day-to-day operations, communication, and execution across multiple teams (and Departments).

This is not a traditional assistant role.

You will act as the CEO’s right hand, ensuring priorities are executed, teams are aligned, and nothing falls through the cracks.

Key Responsibilities1. Calendar & Time Management

• Own and manage the CEO’s calendar
• Schedule meetings, prioritize requests, and protect focus time
• Ensure efficient time allocation across business priorities

2. Communication Management

• Monitor and filter emails, Slack, and WhatsApp messages
• Highlight critical items and reduce noise
• Draft replies and follow-ups on behalf of the CEO

3. Execution & Follow-ups (MOST IMPORTANT)

• Track tasks assigned to team leads (and Departments)
• Ensure deadlines are met and follow up proactively
• Convert discussions and meetings into actionable tasks

4. Meeting Management

• Prepare agendas before meetings
• Take structured notes during meetings
• Extract and track action items

5. Weekly Reporting & Dashboard

• Collect weekly updates from all departments
• Prepare a concise CEO dashboard:
• Key metrics
• Wins/risks
• Pending actions

6. Hiring & Coordination Support

• Coordinate interviews and hiring processes
• Work closely with HR to track the hiring pipeline
• Ensure smooth communication between candidates and the team

7. Process & System Improvement

• Help organize workflows (Notion, ClickUp, etc.)
• Identify inefficiencies and suggest improvements
• Bring structure to chaotic processes

8. Personal Assistance (Secondary)

• Handle scheduling, travel planning, and admin tasks if needed

Requirements Must-Have Skills

• Strong English communication (written & verbal)
• Excellent organizational and time management skills
• HIGH attention to detail
• Ability to multitask and prioritize effectively
• Strong follow-up and accountability mindset

Experience

• 2–5 years in:
• Executive Assistant / Operations / Project Coordination role
• Experience working with founders or leadership is a plus

Tools Familiarity

• Google Workspace (Docs, Sheets, Calendar)
• Microsoft 365 Tools
• Slack / Email tools
• Hubstaff / JIRA / Trello

Key Traits (Very Important)

We are NOT looking for someone who:

• Just follows instructions
• Waits to be told what to do

We ARE looking for someone who:

• Takes ownership
• Thinks ahead
• Follows up without being asked
• Can respectfully push team members for updates
• Brings clarity to chaos

Success Metrics (KPIs)

• The CEO's calendar is well-managed and optimized
• Tasks are followed up on and completed on time
• Weekly reports are clear, consistent, and useful
• Reduction in missed deadlines and communication gaps
• Improved execution speed across teams

Pay: From Rs80,000.00 per month

Work Location: In person