Executive Assistant to CEO

01. ABOUT THE COMPANY

Dizzaract is a product-driven company operating at the intersection of gaming, digital platforms, and AI. We build and scale multiple products — including Farcana 2.0, Gamed, and FAR Labs — each exploring a different space, but united by a shared approach: moving fast, staying curious, and focusing on things that people actually use. We operate as a collaborative, non-hierarchical team where ideas are valued based on their impact, not their origin, and where AI is embedded across everything we build — from infrastructure to product decisions.

02. ABOUT THE ROLE

We are looking for an Executive Assistant to the CEO. This is not about coffee, calendars, and passive support. You will be the CEO’s force multiplier, owning execution tracking, decision pipelines, and cross-team follow-through across gaming, AI, and product initiatives. You will operate as Mission Control: ensuring that nothing falls through the cracks, that decisions turn into outcomes, and that the CEO stays focused on what only they can do. If you’ve ever been annoyed by silent blockers, unclear ownership, or meetings without outcomes — you’ll fit right in.

03. WHO YOU ARE

• Force Multiplier, Not Just an Assistant

You understand that your job is to make the CEO exponentially more effective by owning systems, protecting time, and driving execution.

• Execution-Obsessed

You don’t just take notes. You track action items, chase owners, escalate blockers, and close loops. You hate open loops as much as the CEO does.

• Systems Thinker

You know how to build lightweight but ruthless systems (ClickUp, Jira, Notion) for task capture, decision logs, and weekly sprints. You bring order without bureaucracy.

• High-Discretion Operator

You handle sensitive strategy, finance, and people matters with absolute trust. You know when to speak up, when to stay quiet, and how to be a sounding board without overstepping.

• Proactive & Anticipatory

You don’t wait to be asked. You see what’s coming; a decision needed, a risk emerging, a pre-read missing — and you handle it before it becomes a problem.

• Blocker Unblocker

You run daily follow-ups, maintain RAG status, and escalate constructively. You keep ego out and ownership in.

04. RESPONSIBILITIES

• CEO Enablement & Priority Management

Act as the CEO’s primary leverage point by managing priorities, deadlines, and information flow. Protect the CEO’s time by filtering requests, enforcing agendas, and eliminating low-value meetings. Maintain a Decision Pipeline with clear context and deadlines.

• Task Capture & Execution Tracking (Mission Control)

Join key meetings (in-person and virtual) to capture decisions, action items, owners, due dates, and dependencies. Maintain a single source of truth across ClickUp, Jira, or Notion, including weekly sprint views, clear “done” definitions, and RAG status. Run daily follow-ups and escalate blockers quickly.

• Meeting & Calendar Engineering

Own the CEO’s calendar end-to-end: agenda setting, pre-reads, desired outcomes, and ensuring only necessary attendees are invited. Optimize physical meeting days (e.g., Dubai days) by clustering meetings by location and time. Run a structured daily rhythm: 10-min morning briefing + 10-min evening debrief.

• Strategic & Operational Support

Track key initiatives across gaming, AI, and product teams to ensure accountability. Assist with structuring ideas, briefs, notes, and summaries. Support board meeting prep, investor updates, and partnership materials. Maintain decision logs and ensure outcomes are communicated and executed.

• Performance Rhythm & Cross-Team Alignment

Implement a lightweight operating rhythm: weekly planning, weekly review, and KPI snapshots from team leads. Track outputs and delivery — not hours. Maintain a cross-team dependency map to prevent silent blockers.

• Systems, Tools & Frameworks

Evaluate, implement, and enforce systems for speed and clarity: task management frameworks, documentation standards, decision logs, meeting templates, and OKRs or quarterly goals.

• Communication & Stakeholder Coordination

Draft, review, and manage high-stakes communication on behalf of the CEO when required. Maintain an external stakeholder list (investors, partners, ecosystem) with touchpoint calendar, last contact, next action, and key notes.

• Personal Administration & Finance Coordination

Manage selected personal and business tasks: document management (IDs, licenses, renewals), banking coordination, tracking recurring payments and subscriptions. Maintain a clear admin dashboard showing pending, completed, or awaiting approval.

• Travelling Arrangement

Coordinate visas, insurance, book flights and hotels.

• Confidentiality & Trust

Handle sensitive information related to strategy, finance, partnerships, and people matters with absolute discretion. Act as a trusted sounding board while maintaining professional boundaries and judgment.

05. REQUIREMENTS

• Experience as an Executive Assistant, Chief of Staff, or Operations Lead at a high-growth startup, Big Tech, or gaming/AI company, where you actually owned execution, not just calendars.
• You have personally managed task tracking, decision pipelines, and follow-through for a senior executive or leadership team.
• Deep knowledge of project management tools (ClickUp, Jira, Notion, Asana) and ability to enforce lightweight but rigorous systems.
• Proven experience implementing OKRs, weekly sprints, or similar performance frameworks in a cross-functional environment.
• Ability to capture decisions and action items live in meetings, with zero ambiguity on owners and due dates.
• Experience coordinating with external stakeholders (investors, partners) and managing touchpoint calendars.
• Fluent English (C1 level), with the ability to communicate clearly, concisely, and with discretion.
• Must be located in Abu Dhabi, UAE, or willing to relocate.
• Bachelor’s degree or equivalent real-world experience; we care about what you’ve done, not just the paper.

06. NICE TO HAVE

• Experience working in AI-first, gaming, or high-velocity product environments.
• Familiarity with decision logs, RAG status tracking, or dependency mapping.
• PMP, Agile, or Scrum certification (but not required; execution speaks louder).
• Previous experience as a Chief of Staff or Force Multiplier role in a startup scaling from MVP to mass market.

07. WHAT WE OFFER

• Real ownership — you will be the CEO’s mission control, with direct impact on how fast the company moves.
• Exposure to AI, gaming platforms, and digital asset economies — from inside the room.
• Competitive salary with performance-based incentives.
• 24 days annual leave.
• Health insurance.
• Modern office in Yas Creative Hub.
• Continuous learning through real-world problem solving, not just theory.
• The opportunity to shape systems and influence how the entire company operates.
• A diverse, open-minded team where ideas are genuinely heard.

Work Location: In person