Executive Assistant to CEO

Job Summary
About the Alaska Black Caucus (ABC) The Alaska Black Caucus (ABC) is a nonpartisan, nonprofit organization committed to advocating for the constitutional rights of African Americans in Alaska. Our mission is to empower and uplift Black, Indigenous, and other People of Color across the state through education, advocacy, and community engagement. By joining ABC, you become part of a passionate community dedicated to fostering equity and justice for all Alaskans.

We are seeking a dynamic and highly organized Executive Assistant to provide exceptional support to the Chief Executive Officer (CEO). This vital role requires a proactive individual who can manage complex schedules, coordinate projects, and handle a variety of administrative tasks with precision and professionalism. As the Executive Assistant to the CEO, you will play a vital role in ensuring the smooth operation of our office while also managing website maintenance and the creation of monthly newsletters. This position requires a proactive individual who can manage daily administrative tasks effectively while enhancing communication and outreach through digital platforms. A successful candidate will be someone who takes pride in follow-through, demonstrates timeliness and a commitment to the position, and is a fast learner willing to take on new tasks. You will thrive in this dynamic, mission-driven environment, merging operational skills with creativity to advance ABC's initiatives.

Key Responsibilities - Oversee daily office functions, creating a welcoming atmosphere for community members. Provide logistical support for programs, meetings, and events, including assistance during evenings and weekends. Act as the primary liaison for vendors, contractors, and service providers. Maintain office systems, ensuring efficient tracking of supplies and operations. - Coordinate tech support and scheduling for volunteers and events held in the facility. Manage website content to ensure timely and relevant updates reflecting ABC's mission and activities. Produce and distribute monthly newsletters detailing organizational updates, events, and community resources. Keep meticulous operational records to facilitate effective administration. Assist the CEO with calendar management, correspondence, and special projects as needed. - Other duties as assigned.

Desired Knowledge, Skills, and Abilities (KSAs) - Experience in office administration or operations, ideally within a nonprofit context. Strong writing and editing expertise for creating compelling newsletter and website content. Excellent organizational skills with a proactive approach to problem-solving and multitasking. A commitment to equity and inclusion, aligned with ABC’s mission to support Black, Indigenous, and other People of Color. Effective interpersonal and communication skills, able to collaborate respectfully with a diverse community. Proficiency in Microsoft Office, Google Workspace, and website management tools. Willingness to work flexible hours, including evenings and weekends as needed. Strong commitment to follow-through, timeliness, and being responsive to new tasks and responsibilities.

What We Offer ABC offers a fulfilling work environment where your efforts contribute to significant community impact. You'll have the opportunity to grow into a critical role within a burgeoning organization while engaging deeply with the local culture and community needs. Although current benefits are limited, many employees obtain health coverage through the Affordable Care Act with premium discounts.

An Equal Opportunity Employer The Alaska Black Caucus (ABC) values diversity and is dedicated to creating an inclusive work environment. We do not discriminate against applicants based on race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, marital status, disability, or any other characteristic protected by law. All qualified applicants will receive equal consideration.

The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication skills, meticulous attention to detail, and a passion for streamlining executive operations. Join us to be an integral part of our leadership team, ensuring seamless daily operations and enabling the CEO to focus on strategic priorities.

Duties

• Manage the CEO’s calendar with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Coordinate and organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and other documents with accuracy and clarity.
• Handle incoming calls with professionalism using multi-line phone systems and maintain excellent phone etiquette while directing inquiries appropriately.
• Support bookkeeping and financial tasks by managing data entry in QuickBooks and performing basic bookkeeping duties.
• Oversee office management duties including filing, maintaining office supplies, front desk responsibilities, and managing office systems for optimal efficiency.
• Assist with project coordination by tracking deadlines, preparing agendas, taking meeting minutes, and following up on action items.
• Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) to produce high-quality documents and presentations.
• Manage confidential information discreetly while providing comprehensive executive administrative support to streamline CEO’s daily activities.
• Facilitate personal assistant duties including personal scheduling, errands coordination, and other support tasks as needed.

Experience

• Proven experience as an executive assistant or personal assistant supporting C-level executives in a fast-paced environment.
• Demonstrated expertise in office management, clerical work, data entry, and customer service roles.
• Strong organizational skills with the ability to multitask effectively across various projects simultaneously.
• Excellent typing speed combined with proficiency in transcription and proofreading to ensure error-free documentation.
• Familiarity with project coordination tools and techniques to support strategic initiatives efficiently.
• Proficiency in QuickBooks for bookkeeping purposes; experience with Office 365 (Microsoft Office) and Google Workspace is essential.
• Knowledge of multi-line phone systems, DocuSign for electronic signatures, and calendar management tools like Microsoft Outlook Calendar is highly desirable.
• Exceptional communication skills paired with professional phone etiquette to interact confidently with internal teams and external contacts.
• Ability to handle sensitive information with discretion while maintaining high levels of organizational efficiency in a dynamic environment. Join our team as an Executive Assistant to the CEO if you’re energized by supporting leadership excellence through proactive organization, effective communication, and dedicated service!

Job Type: Full-time

Pay: Up to $50,000.00 per year

People with a criminal record are encouraged to apply

Work Location: In person