Executive Assistant to CEO | Internal Client Services

We’re a large and growing professional services firm that still feels like a community. With over 76,000 professionals in more than 150 countries, we combine global scale with local expertise to help dynamic organizations unlock their potential for growth. We truly care about our colleagues, our clients, and the communities where we work and live.

As an Executive Assistant to CEO, you’ll play a pivotal role in enabling the CEO to focus on strategic priorities by managing time, information flow, and stakeholder engagement with precision and discretion. This position demands more than administrative excellence - it requires strategic thinking, proactive problem-solving, and the ability to navigate complex global schedules and governance requirements. Acting as a trusted advisor, you’ll ensure seamless coordination of executive commitments, board governance, and high-level projects, while representing the CEO’s office with professionalism and confidentiality. Your contribution will be critical in driving operational efficiency and supporting the firm’s long-term objectives.

Discover your purple and join our Office Operations team today!

Let us paint a picture for you

Imagine being part of a team that puts “we before me”, where flexibility is a mindset, and where you trust your colleagues to have your back.

Imagine working for an organization that believes in the power of authenticity in everything that we do. Whether you're steering discussions in a client meeting, tackling your fear of heights at the top of the Burj Khalifa or ziplining across Jebel Jais – bring your true self to work. Be a part of a team driven by a purpose of shaping the world that we live in, based on trust and integrity in markets, dynamic businesses, and communities where businesses and people thrive.

Join us to expand your horizons, be inspired, face challenges, and most importantly, be yourself.

As an Executive Assistant to the CEO some of your responsibilities will include:

Executive Support & Time Management

• Act as a trusted advisor and manage the CEO’s priorities, ensuring alignment with strategic objectives
• Proactively manage and optimize the CEO’s time by prioritizing requests, controlling access, and coordinating commitments
• Extensive calendar management across multiple time zones, including scheduling high-level meetings and anticipating conflicts
• Prepare briefing materials, agendas, and follow-up actions for all CEO engagements
• Monitor deadlines and ensure timely completion of tasks and deliverables

Travel & Logistics

• Coordinate extensive global travel, including complex itineraries, visa arrangements, and contingency planning
• Ensure seamless execution of travel plans, including accommodation, ground transport, and meeting schedules
• Manage last-minute changes and troubleshoot issues to minimize disruption

Governance & Compliance

• Manage Board and Committee meetings end-to-end: scheduling, agenda preparation, document collation, and minute-taking
• Maintain governance frameworks and ensure compliance with regulatory and internal standards
• Liaise with senior leadership and stakeholders to ensure timely submission of reports and documentation

Stakeholder Engagement

• Build strong relationships locally and across global offices to facilitate collaboration and information flow
• Serve as the primary liaison between the CEO and internal/external stakeholders, ensuring timely and accurate communication
• Represent the CEO professionally in all interactions, maintaining confidentiality and discretion

Operational & Strategic Support

• Support CEO-driven projects and initiatives, including research, reporting, and execution tracking
• Identify process improvements and implement efficiencies to reduce operational burden on the CEO
• Assist in preparing presentations, reports, and strategic documents for internal and external audiences

Think you've got what it takes to be an Executive Assistant to CEO? Like the color purple? Great. Here's a few more boxes we're also hoping you can tick:

• Minimum 10 years of experience supporting C-suite executives, with a strong preference for direct CEO support
• Proven experience in corporate governance, including managing Board and committee meetings
• Background in a global professional services firm or similar complex organization
• Strong business acumen and ability to handle sensitive information with discretion
• Highly resilient, resourceful, and able to handle challenging situations with professionalism and composure
• Exceptional organizational and multitasking skills; capable of juggling multiple priorities seamlessly
• Strong interpersonal and communication skills, with cultural awareness and adaptability
• Proficiency in Microsoft Office Suite and other productivity tools
• Knowledge of UAE visa and immigration processes is preferred

Job Details

Preferred Candidate