Executive Assistant to Chief Executive Officer

Immediate hiring for an efficient and reliable EA to support our executive team. The ideal candidate will be highly organized, detail-oriented, and capable of handling a wide range of assistant, administrative, and travel-related tasks.

Looking for candidates who are immediately available

Key Responsibilities:

• Executive Support:
  • Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and coordinating meetings.
  • Handle confidential information with utmost discretion and professionalism.
• Administrative Support: Provide executive-level support to executive(s) , including managing calendars, scheduling meetings, and making travel arrangements.
• Communication Management: Act as the first point of contact between the executives and internal/external stakeholders. Handle correspondence (emails, phone calls, etc.) and prioritize as necessary.
• Documentation & Reporting: Prepare reports, presentations, and other documents as required by the executive(s). Ensure documents are accurate, organized, and timely.
• Meeting Coordination: Organize and schedule meetings, conferences, and events. Take meeting minutes and follow up on action items.
• Project Management: Assist in coordinating and executing various special projects, ensuring deadlines and deliverables are met.
• Travel Management: Organize travel arrangements, including flights, accommodations, and itineraries for executives and teams.
• Expense Management: Track and process expenses for executives and prepare reports as necessary.
• Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
• Technology Proficiency: Proficient in a variety of computer software applications, including Google Workspace, Microsoft Office Suite (Word, Excel, Outlook, and Access).

Qualifications:

• Experience: Minimum of 3-5 years of experience in an administrative.

Skills:

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.