Executive Assistant to COO/CEO

The executive assistant provides comprehensive administrative and secretarial support to top-level executives, ensuring their time and resources are managed efficiently and that their daily operations run smoothly. They act as a key point of contact between the executive and internal/external stakeholders, managing communications and ensuring that the executive's goals and priorities are met.

Responsibilities

• Manage professional and personal scheduling for COO/CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Be proficient in using office software, email systems, and other relevant software tools.
• Maintain professionalism and strict confidentiality with all materials.
• Attend meetings as required, take minutes, and follow up on action items to ensure timely execution.
• Assist with special projects, research, and presentations as assigned by the executive. Coordinate cross-functional teams and ensure project deadlines are met.
• Organize team communications and plan events, both internal and off-site
• Maintain positive relationships with key stakeholders, both internal and external.
• Stay updated on industry trends and administrative best practices to continuously improve and adapt to the executive's evolving needs.
• Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
• Draft, review, and ensure the accuracy and compliance of lease documents in accordance with company policies and legal standards.
• Performs additional duties as assigned by executives.

Qualifications

• Four or more years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills
• Excellent interpersonal and relationship-building skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.

Job Type: Full-time

Application Question(s):

• How many years of relevant experience you have?
• Are you available to join immediately?
• How much is your salary expectation?