Executive Assistant to CXO

About NRTC Group:

• Glorious legacy of over 50 years in the U.A.E
• Growth from humble beginnings to an industry pioneer
• Leading importer and exporter of fruits and vegetables.
• A dynamic group of 3000 associates and growing!!
• Modern storage facilities compliant with ISO standards.
• Fleet of 300+ vehicles.

Job Title: Executive Assistant

Location: Dubai, United Arab Emirates

Company: NRTC Group

Employment Type: Full-time

Job Purpose:

The Executive Assistant will provide high-level administrative support to one of our senior C Suite Managers, ensuring smooth management of day-to-day activities, effective communication, and strategic alignment with the company’s business objectives. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage confidential information with discretion. The ideal candidate will possess industry knowledge of fruits and vegetables distribution and be comfortable in a fast-paced environment.

Key Responsibilities:

Executive Support:

• Manage the CXO's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.
• Handle all travel arrangements including flight bookings, accommodations, and itinerary planning for both local and international business trips.
• Prepare meeting agendas, take minutes during executive meetings, and follow up on action items.
• Draft, review, and send communications on behalf of the CXO.
• Organize and maintain confidential files and documents, ensuring information is easily accessible and secure.

Project Management:

• Assist in planning and executing key projects aligned with the company’s business goals.
• Monitor project timelines and milestones, providing updates to the CXO.
• Conduct research and prepare reports to support decision-making and strategic initiatives.

Communication & Coordination:

• Act as a primary point of contact between the CXO and internal teams, clients, and vendors.
• Screen calls, emails, and inquiries, responding or redirecting as necessary.
• Coordinate with department heads for regular updates, ensuring alignment with company objectives.

Operational Support:

• Oversee office operations related to the executive team, including procurement of supplies and maintenance of office standards.
• Assist in organizing company events, board meetings, and executive functions.
• Ensure compliance with company policies and relevant regulations.

Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 5 years of experience as an Executive Assistant, preferably within the fruits and vegetables or FMCG industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.
• Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.
• High degree of professionalism and confidentiality.

What do we offer:

· Competitive salary.

· Medical Insurance.

· Opportunities for career growth.

Job Types: Full-time, Permanent

Pay: AED15,000.00 - AED18,000.00 per month

Application Question(s):

• What is your expected monthly salary in AED?
• Are you available to join immediately?

Experience:

• Executive Assistant: 5 years (Preferred)

License/Certification:

• UAE Drivers License (Preferred)

Location:

• Dubai (Preferred)

Work Location: In person