Executive Assistant to Entrepreneur - Dubai Based

Location: Dubai, UAE

Type: Full-Time, Long-Term

Reports to: Founder & CEO

Alex Micol is a very successful, down-to-earth entrepreneur with a life that moves fast.

He’s behind multiple ventures - from launching conferences and leading the “Scalers” affiliate training programme to building luxury villas in Bali and overseeing international property developments. His world spans fast-moving online businesses, international travel, events, and high-level relationships.

This role is all about keeping both his personal/lifestyle world and the business side running smoothly: ensuring operations are seamless, payments are tracked, travel and events are organised, and communication flows effortlessly between Alex, his wider team and his network.

Your Mission: Protect the CEO’s time as if it’s your most valuable asset — because it is. Your mission is to make every day feel organised, intentional, and effortless.

You will act as Alex’s right hand across two core areas:

• Oversee household operations, maintenance schedules, and supplier coordination.
• Manage personal shopping, gifting, and ad-hoc personal errands.
• Plan and coordinate social events, dinners, private functions, and family commitments.
• Handle travel bookings, visa arrangements, and concierge-style requests (often last-minute).
• Source, evaluate, and liaise with service providers (drivers, chefs, cleaners, contractors, etc.).
• Ensure properties (e.g. Dubai, Bali) and personal projects are handled with care.
• Maintain confidentiality and discretion at all times regarding personal and family matters.

• Act as a trusted gatekeeper for all business matters, managing Alex’s professional calendar, meetings, and deadlines.
• Manage complex diaries and travel itineraries (domestic and international).
• Have oversight on incoming and outgoing payments, ensuring follow-up on invoices, receipts, and financial commitments.
• Coordinate with internal teams, contractors, and external partners to keep projects on schedule and aligned with priorities.
• Prepare and maintain reports, spreadsheets, and simple dashboards for visibility on performance and outstanding actions.
• Organise business travel, meetings, conferences, and podcast/speaking engagements.
• Handle high-level correspondence and respond on Alex’s behalf where appropriate
• Maintain confidential files and manage sensitive information with absolute discretion.
• Anticipate operational needs, resolve issues proactively, and keep Alex informed without overloading him.

Everything you do ladders up to these:

• Protect Alex’s time – Filter all inbound requests and surface what truly matters.
• Efficiency in the calendar – Clear, contextual, no surprises
• Every interaction feels appreciated – Whether it’s a “yes” or “not right now”, people get clear responses.
• Read the play – Zoom in and out (day → week → month → quarter) and stay ahead of moving pieces.
• Prioritise revenue and impact – Order tasks based on what drives growth or protects profit.
• Capture preferences – Ask once, document, and systemise.

Calendar & Time Management

• Design and protect Alex’s “perfect week”.
• Batch calls, avoid dead space, and schedule drive time and buffers.
• Create complete calendar invites (agenda, context, links, phone numbers, time zones).
• Look 6+ weeks ahead to avoid conflicts and keep travel/family/business aligned.

Email & Communication Management

• Process Alex’s inbox twice daily with an aim for Inbox Zero at agreed times.
• Label, sort, and prioritise emails; Alex only sees what requires him.
• Reply on his behalf using approved templates and tone.
• Decline non-aligned invitations (events, collabs, investments) gracefully.

Admin Syncs & Meeting Rhythm

• Maintain an evolving admin meeting agenda (recent meetings, follow-ups, projects, questions).
• Run structured admin meetings that are fast, focused, and outcome-driven.
• Capture and track action items through to completion.

Travel, Events & Speaking

• Own all travel logistics: flights, hotels, ground transport, itineraries, reminders.
• Build and maintain “Trip Files” in Google Drive with all relevant details.
• Block the calendar correctly for travel days, prep time, recovery days, and events.
• Coordinate podcasts, speaking gigs, recordings, and founder dinners – including follow-ups and requests for raw footage.

Household & Personal Coordination

• Coordinate deliveries, logistics, and errands.
• Schedule personal appointments as requested
• Assist with purchasing and gifting

Operational & Financial Support

• Keep an eye on expenses and key financial admin related to Alex’s activities.
• Track project progress and deadlines; ensure nothing falls through the cracks.
• Liaise with team members and external partners, acting as a central point of coordination.

• Experience:
• Prior experience supporting high-profile or high-net-worth individuals, or a fast-paced entrepreneur/senior executive.
• Proven track record as an Executive Assistant, Business PA, or similar operations/admin role.

• Skills & Traits:
• Exceptional organisational skills and meticulous attention to detail.
• “Nothing is too much trouble” attitude; calm under pressure.
• Strong calendar and inbox management across time zones.
• Confident with numbers, payment tracking, and basic financial admin.
• Highly presentable with outstanding interpersonal and communication skills.
• Discreet, trustworthy, and comfortable handling confidential information.
• Tech-savvy and comfortable with project management tools, cloud docs, and booking platforms.
• Happy to roll with last-minute changes and shifting priorities.

• Nice to Have (Dubai-Specific):
• Strong knowledge of Dubai’s service providers, venues, and events scene.
• Valid UAE driver’s licence.
• Ability to travel internationally as needed.
• Fluent in English (additional languages a plus).

• Attractive salary package based on experience and value.
• The chance to work closely with someone who is driven, creative, and values the people around him – without the corporate stiffness.
• Opportunities for long-term engagement with an established, dynamic entrepreneur.

Click here to apply:

https://forms.gle/XuQYRUfQ43Nb3jG66