Executive Assistant to External Affairs (Non-Profit)

The Executive Assistant to the CEAO will provide a broad variety of executive support serving as the primary POC for internal and external constituencies on all matters pertaining to the Office of the CEAO.

RESPONSIBILITIES :

• “Gatekeeper” for internal and external constituencies
• Working with both external and internal contacts, schedules and manages a calendar of calls, videoconferences and in-person meetings. Maintains CEAO’s contacts in Outlook.
• Maintains tasks/ deliverables in Asana of outstanding CEAO meetings, activities and deliverables.
• Arranges frequent travel, including plane, train and hotel reservations and conference registration.
• Coordinates the completion of expense reports with receipts, in accordance with internal policies.
• Composes written and email correspondence on behalf of CEAO.
• Completes special projects at the request of the CEAO, which may involve research, analysis, document formatting and recommendations for a course of action. Create PowerPoint presentations as needed.
• Ability to use Lucid chart for workflows and visualization.
• Lead e-signature via Nitro or other platforms to multiple authorized signatories.
• Prepares annual department budgets for the Office of the CEAO.
• Initiates and executes contracts in Salesforce; coordinates payments to consultants and vendors as approved by CEAO.

QUALIFICATIONS :

• Ability to work independently in a fast-paced environment, with minimal supervision.
• Advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint; proficiency with Excel and Zoom
• Excellent communication skills, verbal and written; will be able to work under pressure and meet deadlines in a fast-paced environment; and will be able to handle complex logistical arrangements.
• Understanding of corporate governance in nonprofit organizations.
• Bachelor’s degree is required.
• Experience supporting a C-level executive.