Executive Assistant to Finance Principal

The Executive Assistant will support a results-driven executive within a global financial service firm. This role requires an EA who thrives in a fast-moving environment and can fluidly transition between critical executive support and hands-on tasks that keep the day running smoothly. The ideal professional has deep experience supporting C-suite leaders in fintech or high-growth technology settings, demonstrates polished communication and operational excellence, and brings a humble, service-oriented approach, whether arranging multi-leg international travel or assisting with micro-daily tasks. If you go above and beyond and are energized by purpose-driven work, this opportunity may be an exciting match.

Key Responsibilities:

• Provide high-level business support by managing complex, shifting calendars; coordinating detailed domestic and international travel; and acting as a trusted liaison for the Executive.
• Schedule and coordinate meetings, appointments, and cross-functional gatherings with precision and exceptional follow-through.
• Assist in planning special events, managing RSVPs and logistics to ensure seamless execution.
• Serve as a confident gatekeeper and point of contact for internal teams, external partners, investors, and vendors, ensuring information flows accurately and discreetly.
• Conduct research and prepare polished business documents, presentations, reports, spreadsheets, and executive summaries, including financial or product-related materials. Take clear meeting notes and drive follow-up actions.
• Manage expense reports, reconciliation, and budget-related tracking with accuracy and urgency.
• Maintain an exceptionally organized workspace, both digital and physical including contact databases, operational documents, and key records.
• Support day-to-day operational needs with humility, professionalism, and a “no task too small” mindset including preparing meeting materials, printing/binding documents, or assisting with light personal or office requests that keep the executive’s day running smoothly.

Why You’ll Love Working Here:

• Generous compensation and benefits package.
• Compassionate, driven, and intellectually curious team and leadership.
• An office environment that is unwavering in core values.

What We’re Looking For:

• EA Experience. You have at least 5-7 years of experience supporting an Executive in financial technology, sales or technology environment. Candidates with C-suite experience will stand out!
• Discretionary. You are trusted with sensitive information, confidential initiatives, and high-level internal and external relationships.
• Operational agility. You manage competing priorities with ease and can pivot quickly as executive needs evolve.
• Humble & service oriented. You bring a grounded, team-first approach, equally comfortable handling high-profile executive responsibilities and hands-on tasks with grace.
• Expert travel planner. You excel at coordinating complex, multi-city international itineraries and anticipating the needs of senior leaders.
• Nimble team player. You collaborate well across departments, stay composed under pressure, and continuously find ways to support the broader mission.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.