Executive Assistant to Founding Trial Attorney

About the Role:

We are seeking a highly organized, polished, and proactive Executive Assistant to support Mike Alder, Founding Trial Attorney. This role is critical in ensuring seamless day-to-day operations, with a strong focus on complex calendar management, high-level travel coordination, and executive support.

The ideal candidate thrives in a fast-paced legal environment, exercises exceptional discretion, and can anticipate needs before they arise. Given the nature of trial work, this role requires flexibility, responsiveness, and a commitment to excellence.

Key Responsibilities

Executive Support:

• Manage and maintain a highly dynamic and complex calendar, including court dates, trial schedules, client meetings, and internal leadership meetings
• Coordinate domestic and international travel, including last-minute and multi-leg itineraries
• Serve as a gatekeeper and liaison between Mike Alder and internal/external stakeholders
• Anticipate scheduling conflicts and proactively resolve issues

Legal & Administrative Support:

• Assist with preparation, handling, and organization of sensitive legal documents
• Support trial preparation logistics as needed
• Maintain strict confidentiality regarding all firm and client matters
• Coordinate meetings, prepare agendas, and track follow-ups

Communication & Representation:

• Professionally represent the firm in all communications
• Respond to executive inquiries in a timely and polished manner
• Interface with attorneys, clients, vendors, and leadership with a high level of professionalism

Operational Support:

• Utilize firm systems including Microsoft Office Suite, Slack, Filevine, and SharePoint
• Maintain organized digital and physical filing systems
• Assist with special projects and executive initiatives as assigned

Qualifications:

• 5+ years of experience as an Executive Assistant, preferably supporting senior leadership or attorneys
• Prior legal assistant or law firm experience strongly preferred
• Proven experience managing complex calendars and executive travel
• Strong understanding of confidentiality and professional discretion
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Ability to multitask and prioritize in a fast-paced, high-pressure environment
• Proficiency in Microsoft Office (Outlook, Word, Excel), Slack, SharePoint; Filevine experience a plus

Work Expectations:

• Must be available to support occasional after-hours and weekend communications, particularly in connection with trial schedules or urgent executive needs.
• Overtime may be required and will be compensated in accordance with California law

Why Join Us:

• Work directly with a high-performing trial attorney and a great team
• Be part of a fast-growing, dynamic legal organization
• Competitive compensation, benefits and opportunity for growth

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person