Executive Assistant to Managing Director (MALE candidates ONLY)

• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Excellent in Drafting mails/letters.
• Attending meetings and keep minutes
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives. (air ticket and hotel).
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Willingness to travel with Managing Director.

Requirements and skills

• Male candidates ONLY
• At least 5 years Proven experience as Personal assistant or executive secretary in UAE
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Bachelors Degree graduate
• willing to work under pressure
• multi-tasking abilities

Job Types: Full-time, Contract
Contract length: 24 months

Pay: AED4,000.00 - AED5,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Personal or Executive Assistant TO CEO: 5 years (Required)

Language:

• ENGLISH language proficiency , Native HINDI, TAMIL (Required)

Willingness to travel:

• 25% (Preferred)