Executive Assistant to Owner (Operations Support)

High-Impact Executive Assistant Role - Work Directly with the Owner + Grow Long-Term

Position: Executive Assistant to Owner (Operations Support)
Location: Vineyard, Utah (near 1600 North, close to the Harley-Davidson building)
Pay Range: $19.00–$22.00 per hour (based on experience, reliability, and ability to take ownership)
Schedule: Full-time | Monday–Friday, 8:00 AM–5:00 PM
Work Setting: Onsite role; applicants must be local, reliable, and punctual

About Screenplay

Screenplay is a leading contract-only screen printing and apparel decoration company serving top promotional brands across the region. Located in Vineyard, Utah, we're growing quickly and building a strong internal team to support that growth.

Today, our operation includes approximately 100 employees working across production, operations, and support roles, and we continue to scale as demand increases.

We are currently hiring an Executive Assistant to support both office operations and work directly with the owner in a high-trust, high-impact role.

Role Overview

This role is a hybrid position combining executive administrative support, operational coordination, and direct support to the owner, with light front-desk coverage as needed.

In the short term, this position will focus on learning internal systems, supporting current Executive Assistants, and helping keep daily operations running smoothly.

Over time, this role will evolve into a key support position for the owner, helping manage priorities, handle a wide variety of tasks, and serve as a dependable "go-to" resource across the business.

This role requires a high level of trust, responsiveness, and flexibility in supporting the owner's priorities as they evolve.

While this role may assist with phones and visitors when needed, its primary focus is supporting the owner and helping keep operations running smoothly.

This is an ideal opportunity for someone who is highly organized, proactive, and enjoys stepping into a wide variety of tasks, prioritizing effectively, and figuring things out without constant direction.

Key Availability Requirement

Due to planned team absences, this position requires full availability from July 15 through September 15, 2026.

• Full availability during this period is required
• We are not able to accommodate planned time off during those dates
• Applicants should plan accordingly before applying, as this is a critical coverage period for the team
• This requirement will be discussed during the interview process

What Success Looks Like in This Role

• The owner and leadership team feel more organized and less reactive
• Tasks and follow-ups are handled proactively without needing reminders
• Communication with customers and internal teams is clear, timely, and professional
• Priorities are managed effectively, even when multiple things are happening at once
• Problems are identified early and solutions are suggested, not just escalated

Key Responsibilities

• Directly support the owner with day-to-day tasks, projects, and priorities
• Manage emails, scheduling, and follow-ups on behalf of leadership
• Assist with coordination across teams to keep projects moving forward
• Help track orders, timelines, and internal priorities
• Support customer communication and follow-ups as needed
• Proactively communicate with customers to provide updates, follow up on open items, and ensure a positive, professional experience
• Provide administrative support to leadership and Executive Assistants
• Assist with documentation, reporting, and general office organization
• Step in to support Executive Assistants during peak periods or absences
• Take initiative on miscellaneous tasks and problem-solving as needs arise
• Assist with answering phones and greeting visitors as needed
• Balance front-desk coverage with higher-priority executive and operational responsibilities

Qualifications

• 5+ years of administrative or executive assistant experience required
• Prior experience supporting an owner, executive, or leadership team strongly preferred
• Strong communication skills with the ability to build and maintain professional relationships
• Highly organized with strong attention to detail
• Ability to multitask and manage shifting priorities in a fast-paced environment
• Comfortable working in a fast-paced environment where priorities can shift quickly
• Ability to prioritize responsibilities and manage interruptions without losing momentum on key tasks
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong problem-solving skills and ability to take initiative
• High level of professionalism and discretion with sensitive information
• Dependable, proactive, and solution-oriented

Growth Opportunity

This is a long-term role with the opportunity to grow alongside the company. High-performing candidates will have the chance to take on increased responsibility and become a key part of the team supporting both operations and leadership.

Compensation and responsibilities may grow over time based on performance and the value brought to the team.