Executive Assistant to the CEO

Executive Personal Assistant to CEO (High-Performance, High-Trust Role)
Miami, FL (Local + Travel Required)

About the Role

We are hiring a highly capable Executive Personal Assistant to work directly with the CEO of a fast-growing company (8 Figures in Revenue, scaling aggressively).

This is a high-responsibility, high-trust role for someone who can manage both business and personal logistics with precision. You will act as the CEO’s right hand, ensuring daily operations run smoothly and efficiently.

This role requires strong attention to detail, reliability, and the ability to execute tasks accurately without constant oversight.

Key Responsibilities

• Manage and optimize the CEO’s daily schedule and calendar
• Coordinate with drivers, team members, and external contacts to ensure the CEO is never late and transitions smoothly between commitments
• Book and manage travel (flights, hotels, itineraries), including occasional travel alongside the CEO (1–2 trips per quarter)
• Handle personal logistics: reservations, shopping, errands, and appointments (medical, etc.)
• Plan and coordinate dinners, meetings, and events
• Communicate with vendors, partners, and internal team members
• Assist with light operational tasks, including occasional support at the warehouse
• Anticipate needs, solve problems proactively, and ensure tasks are completed fully and correctly the first time

Requirements

• Extremely detail-oriented with strong organizational skills
• Highly reliable and punctual (being late or missing details is not acceptable)
• Ability to manage multiple responsibilities without dropping tasks
• Strong communication and coordination skills
• Comfortable handling confidential and sensitive information
• Self-starter who can operate independently and figure things out
• Must be based in or near Miami, FL

Preferred Experience

• Previous experience as an Executive Assistant, Personal Assistant, or similar role
• Experience supporting a founder, executive, or high-demand individual
• Experience managing schedules, travel, and logistics at a high level

Compensation

• Base salary: $80,000 – $100,000
• Performance-based bonuses (based on reliability, execution, and overall performance)
• Travel opportunities
• Exposure to high-level business operations

This Role Is NOT For Someone Who:

• Needs constant reminders or supervision
• Struggles with organization or follow-through
• Is looking for a slow-paced or strictly 9–5 position
• Frequently makes repeated mistakes

What Success Looks Like

• The CEO is consistently on time and well-prepared
• Tasks are completed accurately without follow-up
• Daily operations run smoothly without friction
• Problems are solved before they become issues

To Apply

Please include:

• A brief note explaining why you are a strong fit for this role
• Examples of situations where you managed multiple responsibilities with high attention to detail

Pay: $80,000.00 - $100,000.00 per year

Work Location: In person