Executive Assistant to the CEO

Full-Time Executive Assistant Job Description

Meals on Wheels Collin County (MOWCC) – McKinney, Texas

Position Title:

Full-Time Executive Assistant

Location:

McKinney, TX

Schedule:

Monday through Friday, 7:30 AM – 4:00 PM
May be required for evenings, weekends, and special events as needed.

Position Summary:

Meals on Wheels Collin County (MOWCC), a nonprofit organization dedicated to serving seniors and disabled adults throughout Collin County, is seeking a seasoned and highly professional Part-Time Executive Assistant to provide confidential administrative support to the CEO/Executive Director and Executive Leadership Team.

This position requires a loyal, trustworthy, and dependable professional with a proven track record of executive-level support, exceptional organizational abilities, advanced technology skills, and the ability to manage multiple priorities in a fast-paced nonprofit environment. The ideal candidate will demonstrate professionalism, discretion, flexibility, creativity, and a strong commitment to supporting the mission of MOWCC.

Essential Duties and Responsibilities:

• Provide high-level confidential administrative support to the Executive Team.
• Coordinate and manage executive calendars, appointments, meetings, travel arrangements, and scheduling logistics.
• Prepare Board of Directors meeting materials, agendas, packets, minutes, presentations, and supporting documentation.
• Support Board committees and Executive Team meetings, including evening meetings as required.
• Develop professional presentations using PowerPoint and other Office 365 applications.
• Draft, proofread, and edit correspondence, reports, memos, and organizational communications.
• Maintain strict confidentiality regarding personnel matters, donor information, financial information, Board matters, and organizational operations.
• Assist with special projects, operational initiatives, and strategic priorities.
• Coordinate meeting logistics, room setup, catering, and technology support as needed.
• Maintain organized electronic and physical filing systems.
• Utilize AI technology and modern business tools to improve efficiency, communication, and workflow processes.
• Serve as a professional representative of MOWCC with staff, Board members, donors, volunteers, community partners, and the public.
• Support operational and administrative needs across departments as assigned.

Qualifications:

· Minimum Bachelor’s Degree required.

• Minimum of 5+ years of Executive Assistant experience supporting senior leadership or executives.
• Nonprofit experience preferred.
• Experience supporting Boards of Directors and committees required.
• Military or Veteran experience welcomed and valued.
• Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience utilizing AI technology and digital productivity tools preferred.
• Exceptional written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Demonstrated ability to exercise discretion and maintain complete confidentiality.
• Professional appearance and demeanor required.
• Highly dependable with excellent attendance and punctuality.
• Ability to work independently while managing multiple deadlines and priorities.
• Strong critical thinking and problem-solving skills.
• Flexible schedule with availability for occasional overtime, evenings, and weekends.

Preferred Characteristics:

• Loyal and trustworthy professional with high integrity.
• Creative thinker with strong attention to detail.
• Positive attitude and team-oriented mindset.
• Highly adaptable in a dynamic nonprofit environment.
• Skilled at handling sensitive situations with professionalism and diplomacy.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to attend onsite meetings and events.

About Meals on Wheels Collin County:

Meals on Wheels Collin County is a nonprofit organization committed to combating hunger and isolation among seniors and disabled adults by providing nutritious meals, social interaction, and supportive services throughout Collin County.

Meals on Wheels Collin County is an Equal Opportunity Employer.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person