Executive Assistant to the CEO

Summary/Objective

The Executive Assistant provides high-level administrative support to the CEO and Executive Team, ensuring smooth operations, effective communication, and strong coordination across multiple company sites. This role requires exceptional organizational skills, professionalism, and the ability to manage sensitive information with discretion. While based in the Corporate Office, the Executive Assistant will support leaders across various locations and will travel periodically to company sites and event venues.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Key Responsibilities:

Executive Support

Provide comprehensive administrative support to the CEO and Executive Team.

Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.

Attend meetings on behalf of executives, take detailed notes, and prepare accurate minutes.

Communication & Documentation

Draft, edit, and prepare letters, memos, reports, contracts, presentations, invoices, and other documents.

Receive and review incoming communications for the CEO; determine priority, summarize key points, and distribute appropriately.

Serve as a professional point of contact between executives and internal/external stakeholders.

Travel & Logistics

Arrange domestic and occasional international travel, including flights, accommodations, transportation, and itineraries.

Coordinate logistics for off-site meetings, events, and executive visits.

Travel to company sites and prospective event venues to evaluate locations, support planning efforts, and ensure readiness for scheduled events.

Office & Operational Support

Maintain organized records and filing systems.

Manage office inventory, order supplies, and oversee basic bookkeeping tasks.

Support preparation and coordination of company events, leadership meetings, and special projects.

Site Engagement

Travel to company locations to gain operational understanding and support executive initiatives

Qualifications and Skills:

Bachelor’s degree preferred; equivalent experience considered.

3–5 years of executive administrative experience supporting senior leaders.

Strong writing, editing, and document-preparation skills.

Proficient in English, other European languages a plus

Proficiency in Microsoft Office Suite and modern collaboration tools.

Competencies:

Engaged team player with the ability to work effectively across diverse cultures, business units, and leadership styles.

Strong interpersonal, written, and verbal communication skills with the ability to interact professionally at all levels of the organization.

Highly self-motivated, detail-oriented, and action-driven, with the ability to anticipate needs and work independently.

Demonstrated ability to handle confidential information with integrity and sound judgment.

Travel Required

Travel: 10%

Supervisory Responsibility

No supervisory responsibilities for this position.

Work Environment

This job is performed in an office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Position Type/Expected Hours of Work

This is a full-time salary exempt position. Hours of work are general Monday through Friday, 8 hours per day. 40 hours per week. Some overtime is expected.

AAP/EEO Statement SIMONA AMERICA Group is an Equal Opportunity Employer

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistance: 3 years (Required)

Language:

• Spanish (Preferred)
• German (Preferred)

Location:

• Atlanta, GA 30339 (Preferred)

Work Location: In person