executive assistant to the ceo

Confidential Company

We are seeking a proactive, highly organized Executive Assistant to provide direct administrative and operational support to the CEO. The ideal candidate is detail-oriented, analytical, and able to balance executive support responsibilities with data-driven sales operations tasks. <ul><li>Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.</li><li>Prepare agendas, presentations, and meeting notes.</li><li>Handle confidential correspondence and communications professionally.</li><li>Follow up on action items and ensure timely execution of priorities.</li><li>Support coordination between the CEO and departmental heads.</li><li>To act as the first point of contact for the CEO, proactively and promptly reviewing and tracking incoming enquiries such as emails, invitations, complaints, and correspondence, responding directly or advising on responses to the CEO, providing clarity of outcomes/actions.</li><li>Managing and maintaining document libraries and archives.</li><li>Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.</li><li>To provide administrative services, including booking meetings, planning events, organizing travel, and preparing travel itineraries; prepare expense reports.</li><li>Manage all aspects of office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.</li><li>Aid as needed to front desk operations to include, but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.</li><li>Provide hospitality to all guests and help to create a welcoming environment.</li><li>Preparing documents to be reviewed and presented for signature.</li></ul>

Executive Assistant to the CEO

SchooLinks

<div>
 
 Overview
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive
 
 Executive Assistant
 
 to provide comprehensive support to our CEO and ensure smooth day-to-day operations across the company. This individual will play a critical role in managing travel logistics, office operations, reimbursements, scheduling, and company events, while also assisting with various ad-hoc projects. The ideal candidate thrives in a dynamic environment, acts with a strong sense of urgency, and consistently demonstrates exceptional resourcefulness and professionalism.
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive Support
 
 
 
 
 <ul>
 <li>
 Manage and maintain the CEO's complex and dynamic calendar, prioritizing meetings and ensuring optimal time management.
 </li>
 <li>
 Anticipate needs and proactively resolve scheduling conflicts or logistical issues.
 </li>
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 Coordinate communications and act as a liaison between the CEO and internal/external stakeholders.
 </li>
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 Support preparation for meetings, presentations, and follow-up actions.
 
 
 </li>
 </ul>
 
 
 Travel &amp; Expense Management
 
 
 
 
 <ul>
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 Plan and coordinate detailed domestic and international travel itineraries, including flights, accommodations, transportation, and meeting logistics.
 </li>
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 Manage reimbursement processes and credit card reconciliations with accuracy and timeliness.
 
 
 </li>
 </ul>
 
 
 Office &amp; Operations Management
 
 
 
 
 <ul>
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 Oversee day-to-day office operations to maintain an efficient and positive workplace environment.
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 Manage vendor relationships, office supplies, and equipment maintenance.
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 <li>
 Support onboarding logistics and workspace setup for new employees.
 
 
 </li>
 </ul>
 
 
 Event Coordination &amp; Special Projects
 
 
 
 
 <ul>
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 Plan and execute company-wide events, retreats, offsites, and team celebrations.
 </li>
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 Assist with internal initiatives and small ad-hoc projects as assigned by leadership.
 </li>
 <li>
 Partner cross-functionally to ensure successful execution of key organizational priorities
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Key Qualities &amp; Competencies
 
 
 
 
 <ul>
 <li>
 Detail-Oriented: Maintains precision and accuracy across all tasks; anticipates needs and catches errors before they occur.
 </li>
 <li>
 Proactive: Anticipates challenges, identifies opportunities for improvement, and takes initiative without waiting for direction.
 </li>
 <li>
 Sense of Urgency: Operates efficiently under pressure and meets deadlines in fast-paced, evolving environments.
 </li>
 <li>
 Resourceful: Finds creative solutions, adapts quickly, and navigates ambiguity with confidence and professionalism.
 </li>
 <li>
 Professionalism: Maintains discretion with confidential information and represents the company with poise.
 </li>
 <li>
 Strong Communication: Excellent written and verbal communication skills, with the ability to interact effectively at all organizational levels.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant, ideally supporting C-level executives.
 </li>
 <li>
 Proven experience with calendar management, travel logistics, and event planning.
 </li>
 <li>
 Strong proficiency in Google Workspace (Docs, Sheets, Calendar), Slack, and project management tools.
 </li>
 <li>
 Bachelor's degree preferred or equivalent professional experience
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 100% health care coverage for Employee
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 <li>
 401K with company matching
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 <li>
 Dental &amp; Vision
 </li>
 <li>
 Parental Leave
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 <li>
 Subsidized gym membership
 </li>
 <li>
 Remote work stipend
 </li>
 <li>
 Annual team offsite
 </li>
 </ul>
</div>

Thndr

<div><h1 class="jobSectionHeader">About the Role</h1> 
We&rsquo;re looking for an experienced Executive Assistant to provide high-level administrative support to the CEO.
You&rsquo;ll play a key role in keeping things running smoothly - managing schedules, organizing travel, coordinating meetings, and handling day-to-day logistics that keep the CEO focused on what matters most.
This role suits someone who&rsquo;s steady, reliable, and detail-oriented - ideally with 5+ years of experience supporting senior leaders or executives.<h1 class="jobSectionHeader">
What You&rsquo;ll Do</h1><ul><li>
Manage calendars and meetings &ndash; Plan, schedule, and prepare for meetings to ensure smooth coordination across teams and external partners.</li><li>
Handle travel arrangements &ndash; Book flights, hotels, transport, and manage itineraries for domestic and international travel.</li><li>
Provide administrative support &ndash; Prepare documents, process expenses, organize files, and manage correspondence.</li><li>
Take meeting notes and follow-ups &ndash; Capture key decisions and next steps to ensure proper follow-through.</li><li>
Act as a communication bridge &ndash; Liaise professionally with internal teams and external stakeholders on behalf of the CEO.</li><li>
Maintain confidentiality &ndash; Handle sensitive information with care and discretion.</li><li>
Support with personal admin as needed &ndash; Assist with occasional personal logistics or tasks to ensure the CEO&rsquo;s time is optimized.</li></ul><h1 class="jobSectionHeader">
What You&rsquo;ll Need</h1><ul><li>
Proven experience as an Executive Assistant or Personal Assistant supporting senior executives.</li><li>
Strong organizational and time-management skills - you should be able to juggle multiple tasks and priorities without overwhelm.</li><li>
Excellent written and verbal communication skills in both English and Arabic.</li><li>
Proficiency in Google Workspace (Calendar, Sheets, Docs), Notion, and Slack.</li><li>
Professionalism, discretion, and a calm demeanor under pressure.</li><li>
Reliability and consistency - someone who ensures things get done without constant supervision.</li><li>
Flexibility to support travel coordination and occasional after-hours communication when required.</li></ul><h1 class="jobSectionHeader">
Who Are We?</h1>
Thndr was founded with the dream to democratize access to investing through smart tech and human design, which is just a fancy way of saying giving anyone with a smartphone easy access to preserve and grow their wealth. At the same time, we&rsquo;re promoting local investment products to propel the economies that we serve
History has shown that investing is the single greatest way to build long term wealth - but before Thndr, only a very small percentage of people had access to investing due to:<ul><li>
High barriers to entry - In the form of minimum account balances, brick and mortar onboarding and low financial literacy.</li><li>
Irrelevant experience - Catered towards traders and financial experts, therefore alienating the majority of the population.</li><li>
Fragmented offering - Investment products are not gathered in a single outlet.</li></ul>
On our short journey we&rsquo;ve validated that there is a need for our solution, as illustrated by these key figures:<ul><li>
3 million app downloads</li><li>
$8.8bn in annualized traded value</li><li>
#1 platform in terms of traded value</li><li>
84% of our users are investing for the first time</li><li>
65% of our users come from outside of capital cities and have previously had limited access to financial institutions</li></ul>
Building on our success with Thndr, we are continuing to change culture and break down barriers by launching Rumble, the first-of-its-kind subscription-based investment recommendations platform.
Rumble was born with the vision to empower everyday individuals to build wealth confidently and intelligently through access to timely and in-depth advice from the industry&rsquo;s top experts.
You can consider Rumble your new financial advisor. Going beyond traditional investment advice, offering long- and short-term investment recommendations and financial content through engaging articles and videos that can guide users on their financial journey and maximize their returns.
We&rsquo;re proud of how far we&rsquo;ve come and the size of our impact in just a few years - but we&rsquo;re just getting started and are excited for what&rsquo;s to come.
It&rsquo;ll take a lot of passion, bold risks, and hard work to fulfill our mission of democratizing investing in MENA and giving everyone an equal opportunity to generate and grow their wealth.
At Thndr, we&rsquo;re looking for people invigorated by our mission, not just those who simply check off all the boxes. We&rsquo;re looking for people who are hungry to become agents of change and who understand the huge responsibility associated with dealing with people&rsquo;s money.</div>

Vocus Communications

40 Miller St, North Sydney NSW 2060, Australia Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of ? We are looking for apassionateteam player whoaligns with our valuesand culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The Opportunity Join Vocus in a pivotal role as Executive Assistant to our Chief Executive Officer, based in our North Sydney office. This is a unique opportunity to provide strategic and high-level executive and administrative support, ensuring the CEO's time, communications, and priorities are seamlessly managed. As the central coordination point for the CEO's office, you'll play a key role in forward planning, managing complex scheduling, and facilitating smooth day-to-day operations. You'll foster strong relationships across the Executive Leadership Team, Board, and external stakeholders, enabling effective communication and collaboration at the highest levels. This Sydney-based position offers flexible hybrid working arrangements and the chance to make a meaningful impact in a dynamic, fast-paced environment. Vocus has a flexible working policy, however this role will need to be in the office two days. What you'll be doing day-to-day As the EA to the CEO, your responsibilities will also include, <ul> <li>Providing a high-level administrative and executive support to the CEO, ensuring their time, priorities, and communications are effectively managed.</li> <li>Proactively manage and prioritise the CEO's diary, using strong judgement to balance priorities, stakeholder meetings, and business demands.</li> <li>Coordinate domestic and international travel, managing all related expenses and approvals.</li> <li>Prepare and support presentations, board papers, and briefing materials in collaboration with key stakeholders.</li> <li>Engage with the Executive Leadership Team, Board members, and external partners, managing introductions, follow-ups, and communications on behalf of the CEO.</li> <li>Attend leadership meetings to stay across business priorities and share relevant updates with the wider EA community.</li> <li>Manage approvals and workflows on behalf of the CEO, including travel, leave, purchase orders, and executive team expenses.</li> <li>Plan and coordinate logistics for meetings, events, and business functions, ensuring all details are executed seamlessly.</li> <li>Promote collaboration within the EA and administration community, building strong working relationships across the business and living the Vocus 'One Team' value.</li> <li>Handle confidential and sensitive information with professionalism, and discretion at all times.</li> </ul> What you'll bring to this role <ul> <li>To be successful in this role you'll have a minimum 5+ years' experience supporting a C-suite executive, ideally a CEO, in a fast-paced and complex organisation.</li> <li>Demonstrated ability to apply strong judgement and make informed decisions when managing competing priorities.</li> <li>Exceptional organisational and time management skills, with strong attention to detail and follow-through.</li> <li>Excellent written and verbal communication skills, including the ability to prepare and edit correspondence, presentations, and reports.</li> <li>Strong relationship management skills with the confidence to engage effectively with executives, board members, and external partners.</li> <li>Highly proactive, resourceful, and able to anticipate needs with minimal direction.</li> <li>Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and strong overall business systems capability.</li> <li>Discreet, adaptable, and calm under pressure, with a professional approach and alignment to the Vocus "One Team" value.</li> </ul> What We Offer Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: <ul> <li>Diverse and dynamic teams with a supportive and inclusive culture.</li> <li>Supportive career development plans with comprehensive ongoing training, support, and development opportunities.</li> <li>Flexible hours and a hybrid working environment</li> <li>Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.</li> <li>Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, and study leave</li> <li>Study assistance programs to excel your personal growth, learning and development.</li> <li>Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.</li> </ul> Working at Vocus is never just a job - it's personal. We're crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business. We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people's lives. With us, you'll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment. About Us As Australia's specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities. Ready to take the next step? If you like the sound of this role and think you'd do a great job, but are worried you don't tick every box, we encourage you to back yourself - we know that diverse groups are less-likely to apply for roles they're not 100% qualified for, but just as likely to succeed at them! We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability. If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process. 40 Miller St, North Sydney NSW 2060, Australia

Logistics Vel

<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Prepare and organize reports, presentations, and correspondence.</li><li>Coordinate communication between the CEO and department heads, clients, and partners.</li><li>Track ongoing projects, follow up on key deliverables, and ensure timely completion.</li><li>Handle confidential and sensitive information with discretion.</li><li>Assist in strategic initiatives, research, and data preparation for decision-making.</li><li>Organize and support board meetings, including agenda preparation and minutes.</li><li>Maintain office efficiency through effective documentation and workflow management.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Confidential Jobs

<div>
 
 Our client, a global group based in Dubai, is seeking a highly skilled and proactive
 
 Executive Assistant to the CEO
 
 . Based in our modern Dubai office, this pivotal role is integral to the executive office, which oversees a diverse and fast-paced portfolio. The ideal candidate will be a professional who can ensure seamless operations amid a demanding schedule. Due to the dynamic growth of the business, this position requires flexibility and availability outside of standard working hours and on weekends. We welcome applications from exceptional international candidates and offer full visa sponsorship and relocation support for a smooth transition to our dynamic team.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Executing and coordinating day-to-day office management for the CEO.
 </li>
 <li>
 Managing the CEO&rsquo;s schedule, emails, and engagements.
 </li>
 <li>
 Providing an efficient support service to the CEO including responsibility for the scheduling and management of appointments and meetings within a rapidly changing set of priorities and demands.
 </li>
 <li>
 Acting as the first point of contact for incoming queries from internal and external stakeholders. Where appropriate, actively managing queries and responding on behalf of the CEO.
 </li>
 <li>
 At times will be required to handle a number of personal tasks/projects for the CEO.
 </li>
 <li>
 Collating and reviewing data on organization activity and preparing for reporting.
 </li>
 <li>
 Scheduling and minute taking at Executive Team meetings and other meetings as required.
 </li>
 <li>
 Booking and arranging accommodation and meeting space as required for the CEO and Executives.
 </li>
 <li>
 Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
 </li>
 <li>
 Prioritize and determine the appropriate course of action, referral, or response, exercising judgement to reflect CEO&rsquo;s style and organization policy.
 </li>
 </ul>
 
 
 
 
 
 Required skills/experience:
 
 
 <ul>
 <li>
 5+ years experience in an Executive Assistant or Personal Assistant position.
 </li>
 <li>
 Flexibility to travel around the UAE when needed.
 </li>
 <li>
 A strong professional communicator with the ability to communicate verbally and in writing across all levels.
 </li>
 <li>
 Highly organized with excellent administrative skills.
 </li>
 <li>
 Ability to work on own initiative.
 </li>
 <li>
 Hardworking, flexible, and adaptable in approach.
 </li>
 <li>
 Strong experience and working knowledge of Microsoft Office applications Word, Excel, PowerPoint, and Outlook.
 </li>
 </ul>
</div>

Executive Assistant

Reporting directly to the CEO, the Executive Assistant to the CEO will provide executive, administrative, and development support to the CEO and Board of Directors. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.RESPONSIBILITIES:<ul><li>Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.</li><li>Communicates with the general staff on the CEO&rsquo;s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG).</li><li>Drafts reports, letters of solicitation, proposals, Emails; prepares and coordinates oral and written communication with stakeholders.</li><li>Accompany the CEO on daily visits to the Field operations</li><li>Follow-up with staff on all levels</li></ul>EDUCATION REQUIREMENTS:<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.</li></ul>SKILLS &amp; ABILITIES:<ul><li>Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.</li><li>Proficiency in Windows, including MS Word, EXCEL and PowerPoint.</li><li>Ability to conduct research and present data in a succinct and well-written manner.</li><li>Ability to work independently and with professional discretion.</li><li>Excellent writing, editing, grammatical, organizational, and research skills.</li><li>Ability to work with a broad range of people.</li><li>Knowledge of other languages and international customs is an asset.</li><li>Excellent management, time-management, and problem-solving skills.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs85,000.00 per monthWork Location: In person

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