Executive Assistant to The Chair
GSPH-Epidemiology - Pennsylvania-Pittsburgh - (26001554)
The Department of Epidemiology is a nationally recognized leader in population health research, with strengths in neighborhood health, health disparities, aging, and community-based participatory research. This role offers the chance to work alongside leading researchers and educators in a collaborative, mission-driven environment committed to improving public health and health equity.
Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.
Essential Functions
Supports the Chair of Epidemiology by managing complex scheduling, communications, and departmental coordination. Prepares meeting materials, minutes, presentations, and confidential correspondence. Assists with research activities including manuscript prep, citation management, and grant logistics. Coordinates full‑cycle faculty recruitment, annual evaluations, and major departmental events. Manages speaker visits, travel, and event logistics. Maintains departmental website and newsletters. Requires strong organization, communication, discretion, and proficiency with Microsoft Office and reference tools; preferred experience in academic/research settings and web content management.
Physical Effort
Generally sedentary
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category
Full-time regular
Job Classification
Staff.Executive Assistant
Job Family
Administrative Support
Minimum Education Level Required
Bachelor's Degree
Minimum Years of Experience Required
No experience required
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
8:30 am - 5:00 pm, M-F
Work Arrangement
On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range
TBD Based Upon Qualifications
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume, Cover Letter
Optional Documents
Not Applicable
