Executive Assistant to the Chief Human Resources Officer

Executive Assistant & HR Project Manager

FGS Global is seeking a highly organized and experienced Executive Assistant & HR Project Manager to support the Global Chief Human Resources Officer (CHRO). This role blends executive support with dedicated coordination of HR/People priorities, ideal for a detail-oriented professional with 5–10 years of experience managing senior leaders and supporting cross-functional initiatives in fast-paced, global environments.

This role will serve as a close partner to the CHRO, tracking HR projects and deliverables on a daily basis, keeping timelines and documentation current, and clear communication where needed. This role will partner with various teams across regions to drive progress, maintain accountability, and support internal People initiatives.

Responsibilities

Executive Support to the CHRO:

• Manage complex calendar scheduling and meeting logistics across multiple time zones; coordinate domestic and international travel, including detailed itineraries and last-minute changes
• Prepare agendas and briefing documents in advance of key internal and external meetings
• Monitor key deliverables, track deadlines, and follow up with internal and external stakeholders to ensure timely completion
• Build clear systems for prioritization, helping streamline day-to-day decision-making
• Maintain organized files and records, ensuring easy access to meeting materials, notes, and background documentation
• Serve as a point of contact when needed between the CHRO and senior leaders, external partners, and other business units with professionalism and discretion
• Anticipate needs, flag potential issues, and follow up on time-sensitive items to support the CHRO on strategic priorities

Global HR Project Coordination and Team Support:

• Support execution of HR team initiatives including onboarding, employee engagement programs, and internal communications
• Maintain up-to-date tracking of HR priorities for the CHRO, ensuring visibility into key milestones, action items, and cross-functional inputs
• Contribute to reporting, dashboards, and data summaries for leadership
• Maintain shared documentation, ensuring materials are up to date, accessible, and version-controlled
• Liaise with regional HR leads and business partners to align on processes and provide centralized coordination for CHRO-sponsored initiatives
• Serve as the go-to for managing meeting preparation, timelines, and shared documentation across the global HR team
• Help coordinate logistics for internal and external team meetings and planning sessions

Attributes

• 5–10 years of experience in executive support, HR coordination, or project management, ideally within a global or matrixed environment
• Experience supporting global HR or leadership operations is a plus
• Experience working with a global team preferred
• Proven ability to manage daily project tracking for senior leadership , staying on top of shifting timelines and multiple priorities
• Skilled in managing scheduling and travel logistics
• Strong organizational and time management skills; exceptional attention to detail
• Ability to work with minimal direction, manage own time and handle multiple projects simultaneously
• Excellent written and verbal communication skills, with comfort interfacing with senior stakeholders
• High level of discretion and professionalism when handling confidential information
• Proactive, resourceful, and adaptable, able to pivot quickly and stay calm under pressure
• Proficient in Microsoft Office (especially Outlook, SharePoint, Excel, PowerPoint); experience with Teams and collaboration tools