Executive Assistant to the COO

Job description:

Jay Franco & Sons is a home textiles company founded in 1942. Based in New York, the company designs, manufactures, and distributes licensed home textile products for major retailers worldwide, with a strong focus on quality, innovation, and long-standing brand partnerships.

Role Overview:

We are seeking a highly capable, forward-thinking Executive Assistant to support the COO of a fast-paced, high-volume manufacturing organization. This is a hands-on, strategic support role for someone who anticipates needs, solves problems before they arise, and thrives in a dynamic, deadline-driven environment.

The Executive Assistant will act as a trusted partner to the COO, supporting executive, operational, administrative, and personal responsibilities while working closely with senior leadership and cross-functional teams including Operations, Sales, HR, Finance, and international partners.

This role requires exceptional organization, sound judgment, discretion, and the ability to manage complexity without constant direction.

Core Responsibilities:

Executive & Business Support

• Own and manage the COO’s professional calendar, priorities, and scheduling, ensuring optimal time management and proactive planning
• Coordinate domestic and international travel (flights, hotels, ground transportation, EZ-Pass, logistics)
• Draft, manage, and respond to internal and external communications on behalf of the COO
• Track and submit expenses in coordination with HR and Finance
• Prepare, distribute, and validate monthly sales reports (Walmart US, Walmart Canada, Target)
• Support office operations, vendor coordination, and HR-related initiatives
• Assist with trade shows, offsite meetings, and international business events

Personal Assistant Support

• Manage the COO’s personal calendar and scheduling
• Coordinate school, camp, and extracurricular registrations and provide support for family events and logistics
• Schedule, coordinate, and manage medical appointments, related accounts, and insurance matters
• Handle government documentation renewals and applications
• Coordinate insurance matters

Qualifications & Experience:

• 2-4 years of experience as an Executive Assistant, Senior Administrative Assistant, or Operations Coordinator
• Proven experience supporting executives in fast-paced environments
• Exceptional organizational skills, attention to detail, and follow-through
• Strong ability to prioritize, anticipate needs, and manage multiple workstreams simultaneously
• High level of professionalism, discretion, and confidentiality
• Excellent written and verbal communication skills
• Comfortable working cross-functionally and with international teams

Ideal Candidate Profile:

• Proactive, solutions-oriented, and always thinking several steps ahead
• Thrives in ambiguity and takes ownership without needing constant oversight
• Confident managing both business-critical and personal responsibilities
• Calm, reliable, and highly dependable under pressure

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Executive administrative support: 3 years (Required)

Ability to Commute:

• New York, NY 10016 (Required)

Work Location: In person