Executive Assistant to CEO & COO

Job Summary

The Executive Assistant will provide high-level, confidential administrative and strategic support to the CEO and COO of Chinese Palace Group. This role requires exceptional discretion, organizational excellence, and the ability to manage sensitive information with professionalism and integrity. The EA acts as a central coordination point between leadership, internal teams, partners, and external stakeholders.

Key Responsibilities

Executive Support

• Manage complex calendars for CEO and COO, ensuring optimal prioritization.
• Coordinate internal and external meetings, board sessions, and executive reviews.
• Prepare agendas, briefing notes, and meeting materials.

Confidentiality & Governance

• Maintain secure documentation and filing systems.
• Ensure confidentiality protocols are followed at all times.

Communication & Coordination

• Act as liaison between Executive Office and internal departments.
• Assist in preparing presentations for investors, partners, and board members.
• Organize travel arrangements (local & international).

Qualifications & Experience

• Minimum 5 years experience as Executive Assistant supporting C-level executives.
• Experience in hospitality, F&B, or multi-unit operations is preferred.
• Strong exposure to confidential corporate environments.
• Excellent written and verbal communication skills.
• Fluent in Arabic

Technical Skills

• MS Office (Advanced PowerPoint & Excel preferred)
• Email & calendar management systems
• Experience with ERP systems (MS Dynamics preferred)
• Digital documentation & data organization

Job Type: Full-time

Application Question(s):

• What is your salary expectation?
• How many years of Assistant to GM, CEO or COO experience do you have?

Language:

• Do you speak Arabic? (Preferred)