Executive Assistant to the Dean-School of Nursing

The University of Virginia School of Nursing seeks an exceptional Executive Assistant to the Dean to provide high-level, confidential, and varied administrative support in the Dean’s Office. Reporting directly to the Dean, this position serves as a trusted partner and primary contact, playing a critical role in the effective operation of the School’s executive leadership and the advancement of its academic, research, clinical, and strategic priorities.

The Executive Assistant must exercise outstanding judgment, discretion, and professionalism while navigating complex relationships across the University, UVA Health, external partners, alumni, and donors.

Candidates should be detail-oriented, willing to learn and work within a range of software systems and have a strong commitment to customer service.

Key Responsibilities

Executive & Strategic Support

• Provide comprehensive administrative support to the Dean

• Manage a highly complex calendar and scheduling

• Serve as the primary point of contact for the Dean’s Office

• Draft and coordinate correspondence, briefings, and presentations

• Administrative support of school wide data management including faculty and staff portfolios

Operations & Coordination

• Coordinate executive-level meetings, retreats, events, and visits

• Prepare agendas and ensure follow-up on action items

• Track priorities, deadlines, and strategic commitments, including activities related to conferences and sponsorships.

Communication & Relationship Management

• Act as liaison between the Dean and internal/external stakeholders

• Represent the Dean and School with professionalism

Financial, HR & Administrative Support

• Process travel, reimbursements, and purchases

• Support other leadership initiatives within the dean’s office

Minimum Requirements

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience: 4+ years of relevant experience required.

Preferred Qualifications

• Experience supporting a Dean or senior executive in an academic environment

• Familiarity with UVA systems and policies

• Background in health sciences or higher education

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range: The anticipated hiring range is $70,000-$80,000, commensurate with education and experience.

Exemption Status: This is an exempt-level, benefited position. Learn more about UVA benefits.

Work Arrangement : This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community: To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline: Application review will begin after [DATE].

Background Check: Background checks will be conducted on all new hires prior to employment.
Visa Sponsorship: This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply: Please apply online, by searching for requisition number R0082390. Complete an application with the following documents:

• Resume

• Cover Letter is optional but strongly encouraged

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

Reference Check Process: Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Recruiter Contact: For questions about the application process, please contact Margaret Weeks.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.