Executive Assistant to the Director

Job Title: Executive Assistant to Director

Location: Oman

Industry: Veterinary / Animal Medicine Sales & Distribution

Employment Type: Full-Time

About the Organization

We are a reputable and growing animal healthcare company engaged in the sales and distribution of veterinary medicines and related products across Oman. The Director is a practicing Veterinary Doctor and active business partner overseeing strategic, operational, and regulatory functions of the company.

Position Overview

We are seeking a highly professional and organized Executive Assistant to provide direct support to the Director in both clinical and business capacities. The ideal candidate must demonstrate strong command of English, exceptional communication skills, discretion, and the ability to manage multiple responsibilities in a fast-paced environment.

This role requires maturity, professionalism, and the ability to represent the Director and the company with confidence and integrity.

Key Responsibilities

• Manage the Director’s calendar, meetings, travel arrangements, and appointments

• Coordinate with suppliers, clients, regulatory authorities, and internal teams

• Prepare reports, presentations, correspondence, and official documentation

• Draft professional emails and maintain structured communication records

• Support coordination between veterinary clinic operations and distribution business

• Maintain organized records of contracts, licenses, and compliance documents

• Follow up on pending approvals, payments, and business commitments

• Assist in inventory and order coordination when required

• Handle confidential business and financial information with discretion

• Ensure smooth daily administrative operations and executive workflow

Requirements

• Bachelor’s degree in Business Administration, Management, or related field

• Minimum 3–5 years of experience in executive support or senior administrative roles

• Excellent written and spoken English (mandatory)

• Strong communication and interpersonal skills

• High level of professionalism and presentation

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

• Ability to draft structured reports and formal business communication

• Strong organizational and time-management skills

• Ability to multitask and prioritize effectively

• High level of integrity and confidentiality

Preferred Qualifications

• Experience in healthcare, pharmaceutical, or regulated industries

• Familiarity with inventory or distribution operations

• Arabic language skills (advantage)

• Experience working directly with senior management or directors

Personal Attributes

• Mature and composed personality

• Detail-oriented and proactive

• Strong sense of responsibility and ownership

• Polite, confident, and professional in client interactions

• Ability to anticipate needs and solve problems independently

What We Offer

• Competitive salary based on experience

• Professional and stable working environment

• Opportunity to work closely with a respected Veterinary Doctor and business leader

• Long-term growth potential within the organization

How to Apply

Interested candidates may send their CV along with:

• Current salary

• Expected salary

• Notice period

• Recent professional photograph (optional, if company policy requires)

Only shortlisted candidates will be contacted.

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Job Type: Full-time

Pay: RO250.000 - RO300.000 per month