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Executive Assistant to the General Manager
Executive Assistant to the General Manager
Location: This role is based out of our Grafton, WI office
Project Coverage: Milwaukee, Madison, and Green Bay metro areas
Job Type: Full-Time
Industry: HVAC / Mechanical Construction
About Us
We are a fast-growing HVAC contractor operating throughout Wisconsin, Illinois, Indiana, and Florida, serving multi-family, commercial, K–12, municipal, hospitality, and other markets. Our company differentiates itself through strong project execution and internal engineering design capabilities, allowing us to successfully deliver design-build and design-assist projects.
Location: This role is based out of our Grafton, WI office
Project Coverage: Milwaukee, Madison, and Green Bay metro areas
Job Type: Full-Time
Industry: HVAC / Mechanical Construction
About Us
We are a fast-growing HVAC contractor operating throughout Wisconsin, Illinois, Indiana, and Florida, serving multi-family, commercial, K–12, municipal, hospitality, and other markets. Our company differentiates itself through strong project execution and internal engineering design capabilities, allowing us to successfully deliver design-build and design-assist projects.
With expansion plans across the Midwest and the Southeast, we are building a team of leaders who want to grow with the organization. We value professionals who bring an entrepreneurial mindset, take ownership of their work, and thrive in a dynamic environment.
Position Overview
We are seeking an Executive Assistant to the General Manager who can support the General Manager at a critical time with a company that has a historically-validated strong growth trajectory. It is critical that the person in this role can multi-task effectively, is well-versed in a variety of business skills, proficient at shifting priorities in the moment as needed based on new information, is detail-oriented, and able to communicate politely and efficiently with a variety of stakeholders.
Responsibilities
- Manage GM’s calendar and emails to allow him to focus on the highest level priorities; this would include handling walk-ins, coordinating with operations and dispatch, and assisting with interviews.
- Anticipate needs and be proactive for prepping the GM prior to meetings, drafting high-stake correspondence, and getting through to or establishing communication with others as needed (internally and externally).
- Ability to thrive in an environment with various moving parts and coordinate between internal and external stakeholders and among cross-functional teams including but not limited to vendors, subcontractors, General Contractors, attorneys, accountants, and property managers.
- Systems-minded thinker with high level organizational skills who can own recurring processes, weekly reporting, project trackers, bid logs, permit checklists, hiring funnels, and more.
- Able to sit in on meetings in place of the GM and report back to the GM concise summaries, potential action items, and areas of opportunity or concern for the company.
Optional Opportunity
- Willingness to handle life administration for the General Manager such as travel coordination, personal bills, renewals, and scheduling would be appreciated.
Required Qualifications
- Degree in Business Administration, Communications, Leadership & Management, or similar required.
- Applicants with exceptional experience and proven skills would be considered.
- 1+ year(s) of experience as an executive assistant or similar role.
- Strong organizational, communication, and time-management skills.
- Ability to manage multiple projects simultaneously.
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
Preferred Qualifications
- Experience with a mid-size/large-size company ($10MIL+ annual revenue) preferred.
- Background in HVAC, the trades, or construction a plus.
- Legal contract drafting, review, negotiation, and management would be nice.
- CAP, PACE, and/or ACEA certifications preferred.
- Master’s degree a plus.
Travel & Work Environment
- Based out of our Grafton, WI office.
- Supports projects in the Milwaukee, Madison, and Green Bay metro areas.
- May require visits to active construction sites from time to time.
Compensation & Benefits
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Employer provided life/AD&D.
- 401(k) with company match.
- Paid time off and paid holidays.
- Growth-oriented work culture.
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