Executive Assistant to the President

Job opportunity for an experienced Executive Assistant in support of the President of a large medical group:

Job Summary:

This position is responsible for the assigned duties in support of the Company President, Shareholders and Executive Leadership Team.

Job Duties:

1. Manages personal, professional and work calendars.

2. Closely references President’s work and personal schedule and implements effective communication plan with President to conduct company business efficiently.

3. Schedules work-related meetings and professional appointments while referencing President’s personal calendar to avoid any scheduling conflicts.

4. Answers and manages external phone calls and email messages.

5. Coordinates professional events such as physician recruitment visits and dinners, physician holiday parties and monthly Board of Director meetings.

6. Serves as the principal contact with internal and external contacts on behalf of President.

7. Tracks and initiates required follow-up action steps.

8. Composes, edits, and distributes internal memos and external letters.

9. Uses Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.

10. Exercises utmost level of confidentiality at all times due to sensitive and private knowledge and information obtained through position within company.

Job Expectations:

Each of the duties described above require that they be completed in a timely manner. Organization skills and time management are essential to meeting this expectation. Assignments should be completed efficiently and accurately on a consistent basis.

This full time position (32 hours per week) will require time in the office, but some remote work is necessary. Must be willing to be available to the President as needed on evenings and/or weekends.

Job Requirements:

1. Must maintain confidentiality in all work performed.

2. High school diploma or equivalent; some college preferred.

3. Excellent written and verbal communication skills.

4. Proficiency working with Google Calendar and all Microsoft Office applications; specifically organizational functions of Microsoft Outlook.

5. Strong computer skills.

6. Excellent organizational skills and time management skills.

7. Previous experience as an Administrative Assistant to an Executive is essential.

Job Type: Full-time

Pay: $26.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Word: 2 years (Preferred)
• Executive Assistant: 2 years (Preferred)

Work Location: In person