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EXECUTIVE ASSISTANT TO THE PRESIDENT
Security Sensitive Position?
Yes
Hours of Work
TBD
Position Details
Position Information
Posting Number
TSU203663
Official TSU Title
EXECUTIVE ASSISTANT TO THE PRESIDENT
Grant Title
n/a
Job Description Summary / TWC Summary
JOB SUMMARY:
The Executive Assistant to the President serves as the President’s principal administrative integrator, ensuring the President’s time, focus, and executive capacity are protected and optimized. This is an executive operations role, not clerical support.
Reporting directly to the President and working closely with the Chief of Staff, the Executive Assistant manages executive calendar architecture, information flow, stakeholder access, documentation integrity, and operational logistics within a complex public university environment.
The role enables the President to focus on governance, legislative engagement, fundraising, academic leadership, and institutional transformation by ensuring surrounding operations function seamlessly, securely, and strategically.
DISTINGUISHING CHARACTERISTICS
The Executive Assistant protects the presidency by ensuring order, precision, and operational clarity at all times. This position is distinguished by:
- Direct daily proximity to the President’s decision-making ecosystem.
- Authority to manage executive access and calendar architecture.
- Responsibility for high-stakes scheduling, documentation, and executive communications.
- Exposure to confidential governance, personnel, financial, and legal matters.
- Requirement to operate beyond standard business hours, including evenings, weekends, travel, and crisis response periods.
- Elevated expectations of discretion, judgment, and executive-level composure.
Essential Duties Summary
Executive Calendar and Time Management
- Design and maintain a presidential calendar aligned to institutional priorities.
- Coordinate scheduling across the Board of Regents, Cabinet, government officials, donors, and external partners.
- Anticipate travel, preparation time, and engagement sequencing.
- Protect time for strategic thinking while balancing operational demands.
Executive Information and Documentation Management
- Filter and prioritize inbound communications.
- Prepare concise briefing materials and meeting packets.
- Track follow-up items, commitments, and deadlines.
- Maintain secure and organized executive records.
- Information must be accurate, timely, and decision-ready.
Technology and Digital Operations
- Utilize Microsoft 365 and enterprise collaboration platforms.
- Maintain disciplined document management and version control.
- Implement digital tools and workflows to streamline operations.
Stakeholder Access
- Serve as primary coordinator of presidential access.
- Exercise sound judgment in prioritizing requests.
- Coordinate closely with the Chief of Staff, Cabinet, Board liaisons, and external stakeholders.
- Maintain professionalism in high-pressure environments.
Executive Events and Travel Coordination
- Coordinate logistics for Board meetings, legislative engagements, donor events, and institutional ceremonies.
- Prepare travel itineraries, briefing materials, and stakeholder sequencing.
- Provide support during evenings, weekends, and travel-intensive periods as required.
Operational Agility
- Adapt to shifting priorities and dynamic schedules.
- Reconfigure calendars in real time when necessary.
- Maintain composure and discretion in high-stakes situations.
% FTE
1.0
Hiring Range
Commensurate with experience.
Education
Master’s degree
Required Licensing/Certification
N/A
Knowledge, Skills, and Abilities
Knowledge of:
- Executive office operations and professional confidentiality standards.
- Higher education organizational structures and governance protocols
Skill in:
- Managing competing priorities with exceptional organization.
- Professional written and verbal communication.
- Advanced digital proficiency.
- Anticipating needs and solving problems proactively.
Ability to:
- Exercise sound judgment and maintain strict confidentiality.
- Adapt quickly to changing priorities.
- Work flexible hours as institutional needs require.
- Protect and prioritize the President’s time.
Work Experience
Required:
Minimum 3–7 years of senior executive support experience.
Preferred:
Minimum 3–7 years of senior executive support experience.
Preferred:
- Experience supporting a CEO, President, Chancellor, or senior government official strongly preferred.
- Advanced proficiency in Microsoft Office and digital collaboration tools.
- Demonstrated ability to manage complex scheduling environments.
- Proven track record of discretion and confidentiality.
- Experience supporting a President, Chancellor, CEO, or other senior executive in higher education, government, or a similarly complex organization.
- Experience in higher education or similarly complex organizations.
- Familiarity with public university governance and Board engagement.
- Experience coordinating high-level meetings and preparing executive briefing materials.
- Demonstrated ability to improve administrative systems and workflows.
Working/Environmental Conditions
- Primarily office-based with extended periods of sitting or standing.
- Regular use of financial and enterprise information systems.
- Occasional travel required.
- Some lifting of light materials may be required.
Desired start date
Position End Date (if temporary)
Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.
Close Date
Open Until Filled (overrides close field)
Yes
Special Instructions to Applicants
Open to all applicants.
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