Executive Assistant to Top Broker

We are looking for a highly professional and well spoken Executive Assistant to support one of our top performing brokers. The main focus of this role is CRM management, listings coordination, and marketing support. The successful candidate will work closely with VIP clients and must maintain a polished and professional demeanor at all times. This role is also suitable for candidates who aspire to grow into a junior broker position, as training will be provided with exposure to listings and real estate operations alongside the core responsibilities.

Key Responsibilities

Manage and update CRM records, ensuring all listings, client data, and follow ups are accurate and up to date.

Create, update, and manage property listings across major portals including Bayut, Property Finder, and Dubizzle.

Maintain strong working knowledge of Property Monitor for pricing, market comparisons, and listing accuracy.

Prepare high quality marketing flyers for both rental and sale properties using branded templates.

Coordinate property marketing activities to ensure timely posting and visibility.

Support client communication through WhatsApp broadcasts, follow ups, and occasional cold calling when required.

Attend property viewings on behalf of the broker when needed and provide professional client support.

Assist with scheduling, documentation, and general administrative support related to listings and client management.

Maintain confidentiality and represent the broker and company with a professional image at all times.

Requirements

Excellent communication skills and very well spoken in English. Additional languages are a plus.

Strong knowledge of CRM systems and property listing portals including Bayut, Property Finder, and Dubizzle.

Strong working knowledge of Property Monitor is required.

Experience in creating marketing flyers and property advertising materials.

Confident, presentable, and comfortable dealing with VIP clients.

Highly organized with strong attention to detail.

Able to multitask and work in a fast paced environment.

Any nationality is welcome to apply.

Previous experience in real estate or property administration is preferred

Candidates with ambitions to become a Junior Broker are encouraged to apply; training and exposure will be provided

Benefits

• Work in a professional and friendly office environment
• Training and onboarding provided
• Opportunity to grow within a reputable Real Estate company
• Competitive salary package (based on experience)
• Visa and standard company benefits