Executive Assistant/Bilingual Required

Overview
We are seeking a dynamic bilingual and highly organized Executive Assistant to join our team and provide exceptional administrative support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive approach to problem-solving. This paid position offers an exciting opportunity to contribute to our organization’s success while developing your professional skill set.

Duties

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes.
• Coordinate projects by tracking deadlines, preparing reports, and ensuring timely completion of tasks across departments.
• Handle complex phone systems with professionalism, practicing excellent phone etiquette while directing calls and taking messages accurately.
• Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of documents and records.
• Assist with event planning for company meetings, conferences, or team-building activities, managing logistics from venue booking to catering arrangements.
• Perform bookkeeping and data entry tasks using QuickBooks or similar accounting software; manage invoices, receipts, and basic bookkeeping duties.
• Support office management functions such as supply ordering, front desk duties, and maintaining a welcoming environment for visitors.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for creating reports, presentations, and spreadsheets as needed.
• Conduct research or gather information for projects; prepare summaries or presentations to aid decision-making processes.
• Use office technology including multi-line phone systems and DocuSign for electronic signatures to streamline workflows efficiently.

Experience

• Proven experience as an executive assistant or in a similar administrative role supporting senior executives in a fast-paced environment.
• Demonstrated proficiency with office management tools such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), QuickBooks, and DocuSign.
• Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Excellent typing speed combined with transcription skills; keen attention to detail for proofreading documents.
• Experience coordinating events or large meetings from start to finish.
• Familiarity with clerical tasks including filing systems, data entry, customer service interactions, and front desk responsibilities.
• Knowledge of multi-line phone systems and professional phone etiquette essential for representing the organization positively.
• Ability to handle confidential information discreetly while maintaining high levels of professionalism.
• Strong computer literacy skills coupled with organizational abilities that support efficient office operations. Join us as an Executive Assistant where your energy fuels our success! Bring your expertise in project coordination, office management, and administrative support to make a meaningful impact every day—helping us stay organized, connected, and forward-moving!

Pay: $15.00 - $20.00 per hour

Benefits:

• Employee discount

Experience:

• office work: 3 years (Preferred)
• research: 1 year (Preferred)
• Computer operation: 1 year (Preferred)
• Multi-line phone systems: 1 year (Preferred)
• pay bills: 1 year (Preferred)

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Preferred)
• work permit (Preferred)

Ability to Commute:

• North Fort Myers, FL 33903 (Preferred)

Work Location: In person