Executive Assistant/Office Manager

Overview
We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines administrative excellence with office leadership, ensuring smooth daily operations and providing exceptional support to our executive team. The ideal candidate will thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and possess a passion for creating an efficient, welcoming workplace. This paid position offers an exciting opportunity to contribute to a collaborative and innovative organization dedicated to excellence.

Responsibilities

• Help plan and manage MPB marketing components - including promotional items, conference planning, events and social media.
• Oversee office operations, including supply management, filing systems, front desk duties, and maintaining a professional environment.
• Coordinate events such as team meetings, client visits, and company functions through detailed planning and organization.
• Handle correspondence via email, phone calls, and written communication with professionalism and courtesy, utilizing multi-line phone systems and phone etiquette best practices.
• Manage bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping.
• Support personal assistant duties for executives such as travel arrangements, personal scheduling, and confidential information handling with discretion.

Requirements

• Proven experience in office management or administrative roles with a strong background in executive administrative support.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tasks.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong communication skills with professional phone etiquette and customer service experience.
• Experience with bookkeeping software like QuickBooks and familiarity with basic bookkeeping principles.
• Ability to perform clerical tasks such as filing, proofreading documents, transcription, and managing office supplies.
• Prior experience as a personal assistant or in office experience roles is highly desirable.
• Knowledge of office equipment including multi-line phone systems and office technology tools like DocuSign for digital signatures.
• High level of computer literacy combined with organizational skills to streamline workflows effectively. Join us in this exciting role where your organizational prowess and proactive approach will directly impact our success! We value energetic professionals eager to contribute their skills in a vibrant work environment dedicated to growth and excellence.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person