Executive Assistant/ Office Manager - Arabic Speaker

Job Objective

Provide administrative support to CEO office including organizing and planning office operations in order to ensure office operations effectiveness and efficiency

Functional Role:

Office Correspondence :

• Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to department’s team members;
• Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up and track all projects and correspondence in both internal and external stakeholders.

Calendar Management:

• Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
• Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
• Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;

Projects Management:

• Monitor and report on daily and weekly progress of projects
• Follow-up and track all projects and correspondence in both internal and external stakeholders.
• Perform any other job-related duties and responsibilities as designated by the line manager.

Job Requirement

• Arabic Speaker - Mandatory
• Tech Savvy
• Project Management a plus
• Government stakeholder experience
• Minimum 10 years experience in executive office