HR & Admin Officer

Job title: HR & Admin Executive (HR-cum-Admin) — Interior Decoration Company

Job summary:
Manage full-cycle HR and day-to-day administrative operations for a small-to-medium interior decoration firm.

Responsible for recruitment, onboarding, employee relations, payroll support, HR compliance, office management, vendor coordination, and facilities to ensure smooth studio and project-site operations.

Key responsibilities:

• Recruitment & onboarding: write job posts, screen CVs, schedule interviews, coordinate tests/portfolio reviews, conduct onboarding and orientation for design, project, and site teams.
• Employee lifecycle: maintain personnel records, manage probation reviews, promotions, transfers, exits and conduct exit interviews.
• Payroll & benefits support: collect attendance/OT data, liaise with payroll provider or process in-house payroll, administer statutory benefits (PF/ESI/Taxes/etc.), maintain leave records.
• HR policies & compliance: develop/update employee handbook, ensure compliance with labour laws and local regulations, maintain statutory registers and filings.
• Performance & training: coordinate performance appraisal cycles, track KPIs, arrange training, workshops and certifications for designers, site staff, and admin.
• Employee relations & culture: handle grievances, mediate conflicts, run engagement programs and organize company events.
• Office & facilities management: supervise office upkeep, supplies, furniture, equipment, and security; manage lease/utility relationships.
• Vendor & procurement: source/maintain relationships with suppliers for office and project needs (printing, stationery, temporary staff), negotiate contracts, manage purchase records.
• Travel & project support: arrange travel/accommodation for staff and client meetings; coordinate project-site administrative needs and local hires for sites.
• Administrative reporting: prepare monthly HR and admin reports (headcount, attrition, attendance, leaves, training spend).

Required qualifications & experience:

• Bachelor’s degree in HR, Business Administration, or related field.
• 2–3 years HR + admin experience; experience in interior design, architecture, construction, or other creative/project-driven firms preferred.
• Good knowledge of local labour laws, payroll, PF/ESI/GST (as applicable).

Skills & attributes:

• Strong interpersonal and communication skills; discrete and professional with confidential matters.
• Good organizational, multitasking and problem-solving ability.
• Proficiency with HRIS/Excel, attendance systems; familiarity with payroll software.
• Basic procurement and vendor management skills.
• Comfortable interacting with creative teams and site staff; flexible and proactive.

KPIs / success metrics (examples):

• Time-to-fill and offer-acceptance rate.
• Employee retention/attrition rate.
• Payroll accuracy and on-time delivery.
• Timely compliance filings and zero legal infractions.
• Office uptime/supplies fulfillment rate and vendor cost savings.

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month