Real Estate Admin

Job description:

Company Name - NAAS Properties
Location - Mirdif , Dubai

3–4 years of UAE real estate administration experience

Job Description

We are seeking an experienced and highly organized Office Administrator for a real estate company. The ideal candidate must have strong hands-on experience in both Secondary and Off-Plan transactions, with the ability to manage day-to-day office operations and support sales teams from deal initiation to transfer / handover.

The role requires deep knowledge of UAE real estate processes, documentation, platforms, and regulatory compliance.

Key Responsibilities

General Office & Operations

• Manage daily office operations and administrative workflows
• Coordinate between sales agents, clients, developers, trustees, and management
• Maintain accurate records, reports, and transaction trackers
• Ensure compliance with RERA / DLD regulations
• Assist management with operational and reporting requirements

Secondary Market Responsibilities (A–Z)

• Handle complete secondary market transactions from offer to title deed transfer
• Prepare and manage Form A, Form F, MOUs, NOCs, and related documentation
• Coordinate with buyers, sellers, agents, trustee offices, developers, and banks
• Track deals from offer acceptance to transfer completion
• Liaise with DLD, Trustee Offices, and developers
• Maintain accurate secondary market deal trackers

Off-Plan Responsibilities (A–Z)

• Handle end-to-end off-plan sales administration
• Coordinate with developers’ sales administration teams
• Prepare and manage booking forms, reservation forms, and offers
• Collect and verify client KYC documents
• Register off-plan transactions on DLD / Oqood
• Coordinate SPA issuance, signing, and registration
• Track payment plans, milestone payments, and post-handover payments
• Follow up with developers on approvals, NOCs, and handover schedules
• Assist agents and clients during handover process
• Maintain detailed off-plan trackers and payment schedules

Platforms & Systems

• Manage and update listings on Property Finder, Bayut, Dubizzle
• Work with CRM systems and internal trackers
• Proficient in MS Office / Google Workspace

Required Skills & Qualifications

• 3–4 years of experience as a Real Estate Office Administrator in UAE
• Strong knowledge of Secondary Market & Off-Plan processes (complete cycle)
• Hands-on experience with DLD, Oqood, Trustee Office procedures
• Excellent documentation, coordination, and follow-up skills
• Strong communication skills (English required; Arabic is a plus)
• Ability to manage multiple transactions simultaneously
• Well-organized, detail-oriented, and proactive

Preferred Qualifications

• Experience working with multiple developers
• Familiarity with Ejari, mortgage coordination, and handover processes
• Experience supporting large sales teams

Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED9,000.00 per month