Executive Assistant/Office Manager

About Us:

At SSAF Logistics, we specialize in international logistics and freight forwarding across industries such as energy, oil & gas, manufacturing, medical, pharmaceutical, and cold chain. With a global network and a strong reputation for handling time-critical and project cargo, we are looking for motivated individuals to join us and grow into future logistics professionals.

Position Overview:

The Executive Assistant will serve as a strategic partner to the CEO and executive team. This is not a clerical role — it requires business judgment, discretion, strong organizational ability, and the confidence to operate in a high-stakes logistics environment.

You will be responsible for managing executive schedules, coordinating high-level communications, tracking key operational initiatives, and ensuring nothing falls through the cracks.

Key Responsibilities:

• Manage complex executive calendars, meetings, and travel arrangements
• Coordinate domestic and international travel logistics
• Draft, edit, and manage high-level correspondence and communications
• Prepare reports, presentations, and executive summaries
• Track key operational and financial deliverables
• Serve as liaison between executives and internal departments
• Assist with contract documentation and vendor coordination
• Maintain strict confidentiality of sensitive information
• Support special projects and strategic initiatives
• Ensure follow-through on executive directives

What We’re Looking For:

• 3+ years experience as an Executive Assistant (logistics or transportation industry preferred)
• Strong understanding of business operations and executive workflow
• Excellent written and verbal communication skills
• High proficiency in Microsoft Office, Google Workspace, and CRM systems
• Ability to prioritize in a fast-moving, deadline-driven environment
• Strong problem-solving ability and sound judgment
• Professional presence and strong interpersonal skills
• Highly organized and detail-oriented
• Discretion and integrity are non-negotiable

Preferred Experience:

• Experience in freight forwarding, customs brokerage, or transportation
• Exposure to international shipping documentation
• Familiarity with logistics management systems

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Work Location: In person