Executive Assistant/Office Manager

The Roseburg Area Chamber of Commerce is seeking a highly organized, experienced, and professional Executive Assistant and Office Manager to support the CEO and help manage the day-to-day administrative operations of the Chamber.

This part-time position plays a key role in keeping the organization running smoothly through executive support, financial and office administration, meeting coordination, records management, and operational follow through. The ideal candidate is detail-oriented, proactive, experienced in QuickBooks and QuickBooks Online, and comfortable managing multiple priorities in a professional office setting. This role requires strong communication skills, sound judgment, discretion, initiative, and the ability to work with a high level of accuracy and professionalism.

As the Chamber continues to grow, there may be an opportunity for this role to expand into a full-time position.

Responsibilities

• Provide direct administrative support to the CEO
• Manage the CEO’s calendar, schedule meetings, and coordinate appointments
• Answer phones, greet visitors, and respond to general inquiries in a professional and welcoming manner
• Manage day-to-day office operations and administrative workflow
• Oversee routine administrative duties of the Chamber and help ensure tasks are completed accurately and on time
• Prepare correspondence, reports, forms, spreadsheets, and other business documents
• Maintain organized electronic and paper filing systems, records, and internal documents
• Prepare agendas, meeting materials, board packets, and follow-up documents for board, committee, and staff meetings
• Take meeting minutes as assigned
• Track deadlines, action items, recurring administrative tasks, and follow through on outstanding items
• Use QuickBooks and QuickBooks Online for invoicing, payments, deposits, billing support, and financial recordkeeping
• Assist with accounts receivable, accounts payable, and basic financial reporting support
• Maintain accurate administrative and financial records
• Coordinate incoming and outgoing mail, including regular mail pickup as assigned
• Run local business-related errands, including supply pickup, deliveries, and other Chamber-related needs
• Support membership administration, billing support, database updates, and records accuracy
• Assist with event and program logistics, including registration support, materials preparation, nametags, check-in, and follow-up
• Communicate with vendors, members, partners, and stakeholders in a professional manner
• Help maintain a clean, organized, and professional office environment
• Handle confidential and sensitive information with discretion
• Perform other administrative and operational duties as assigned in support of Chamber operations

Qualifications

• Minimum of 3 years of administrative, executive support, bookkeeping, office management, or related experience
• Demonstrated experience using QuickBooks and QuickBooks Online
• Strong administrative and organizational skills
• Experience with scheduling, correspondence, document preparation, and records management
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• High level of professionalism, reliability, and attention to detail
• Ability to work independently and with minimal supervision
• Ability to maintain confidentiality and exercise sound judgment
• Proficiency in Microsoft Office or similar office software

Preferred Qualifications

• Experience supporting an executive, executive director, or CEO
• Experience with board support, meeting coordination, and minutes
• Experience with billing, invoicing, and basic bookkeeping functions
• Experience in a chamber, nonprofit, association, or membership-based organization
• Experience with event logistics, registration support, or membership databases

Additional Requirements

• Valid driver’s license required
• Reliable transportation required to perform local Chamber business duties, including mail pickup, business-related errands, supply runs, meetings, and travel to Chamber events or programs
• Proof of personal auto insurance required if using a personal vehicle for approved Chamber business
• Ability to work occasional evenings or weekends as needed for Chamber events, meetings, or programs
• Ability to travel locally in support of Chamber operations

Physical Requirements and Work Environment
Work is performed in a professional office setting. The office includes stairs, and the building does not have elevator access. This position may require moving between levels of the building, using stairs, and carrying light office materials and supplies. The employee must be able to perform the essential functions of the position, with or without reasonable accommodation.

Why Join the Chamber
This position is more than an administrative role. It is an opportunity to be a trusted part of work that supports local businesses, strengthens community connections, and helps move Roseburg forward. The Executive Assistant and Office Manager plays an important role in helping the Chamber operate effectively, serve its members well, and support the programs, events, and relationships that make a real impact in the community.

This is a great opportunity for an experienced administrative professional who takes pride in being organized, dependable, resourceful, and proactive. The right candidate will be someone who enjoys creating order, supporting leadership, keeping systems moving, and helping an organization operate at a high level.

While this position is part-time at the start, it offers the opportunity to grow alongside an organization that is actively building for the future. As the Chamber expands, there may be potential for increased hours and long-term growth within the role.

Benefits

• Mileage reimbursement for approved business use of a personal vehicle
• Monthly cell phone reimbursement for business use
• Paid time off is available after successful completion of the probationary period, in accordance with Chamber policy
• Professional development opportunities may be available
• Opportunity for additional hours and potential full-time growth as the organization expands

To Apply
Please submit a resume and cover letter to: roseburg@roseburgareachamber.org

with the Subject Line: Executive Assistant and Office Manager- (Your Name)

Pay: $24.00 - $29.00 per hour

Work Location: In person