Executive Assistant/Operations and Office Manager

About Voyager Protection LLC

Voyager Protection LLC is a fast-growing, elite private security and intelligence company headquartered in North Miami, with active operations across the U.S., Mexico, South America, Ukraine, Russia, Europe, and the Middle East. We specialize in high-level executive protection, special operations, and global risk management for high-profile individuals, executives, and strategic clients.

We operate in a startup-like environment — agile, fast-moving, and scaling quickly. We're now seeking a top-tier Executive Assistant & Internal Operations Manager to join our tight-knit team and help scale this business to the next level.

This is not just a support role — we’re looking for someone with the capability, patience, and passion to grow into a key internal leader, someone who can take ownership of our internal operations and become the "right hand" to the founder.

What You’ll Do

• Provide high-level executive support to the CEO (calendar, priorities, follow-ups)
• Manage all internal workflows, communication, and administrative systems
• Handle bookkeeping and expense tracking (QuickBooks or Zoho Books)
• Coordinate logistics, travel, and internal/external team schedules
• Organize and maintain company documentation, SOPs, and contracts
• Track tasks, deadlines, and CRM systems for project and client management
• Assist with hiring, onboarding, and scaling internal operations
• Follow up with vendors, partners, and subcontractors
• Operate as the central point of stability in a fast-moving, growing company

What We’re Looking For

• 3+ years experience as an executive assistant, office manager, or internal operations lead
• Someone extremely organized, disciplined, and solutions-oriented
• Strong written and verbal communication skills
• Tech-savvy and interested in working with AI tools, automation, and digital platforms
• Confident using tools like QuickBooks, Zoho Books, Excel/Google Sheets, Dropbox, G-Suite
• Comfortable working under pressure and managing fast-changing priorities
• Mission-driven personality — we want someone who believes in building something meaningful
• Fluent English required; Spanish, Hebrew, Ukrainian and/or Russian are major pluses
• Based in Miami area and fully available to work on-site in North Miami

Why Join Us?

• Join a fast-scaling company with international impact
• Work side-by-side with the founder and leadership team
• Be part of a small, driven, mission-focused team that’s growing rapidly
• Start at $20.00–$25/hour, with clear path to transition into a $90K+ salaried role
• Real opportunity to grow into an internal leadership or COO-type position

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• How would you rate your written and spoken English?

Language:

• English (Required)

Ability to Commute:

• Hallandale Beach, FL 33009 (Required)

Ability to Relocate:

• Hallandale Beach, FL 33009: Relocate before starting work (Required)

Work Location: In person