Executive Assistant/Personal Assistant

Our client, a well-known Private PE firm in Boston, is seeking a highly organized and proactive Temporary Executive Assistant to provide high-level administrative support in a fast-paced, professional environment. This role is anticipated to be a 3 month contract and is paying $43/hour. This position requires strong judgment, exceptional attention to detail, and the ability to manage multiple priorities seamlessly while supporting senior-level executives.

Temporary Executive Assistant

Duration: Approximately 3-4 months
Location: Hybrid - 3 days onsite / 2 days remote
Hours: 8:00 AM - 5:00 PM

Key Responsibilities

• Manage complex and ever-changing executive calendars with precision and discretion
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Organize and support internal and external meetings, ensuring all logistics are executed smoothly
• Track business expenses and prepare timely and accurate expense reports
• Create, edit, and maintain documents and presentations using PowerPoint, Excel, and Word
• Plan and execute a variety of events, including executive dinners, office gatherings, and large-scale conferences
• Provide ad hoc administrative and personal support as needed, including travel planning, reservations, and mailings

Qualifications & Experience

• Proven administrative experience in a corporate or professional services environment
• Background supporting senior leaders in an entrepreneurial, investment, consulting, or technology-driven setting strongly preferred
• Exceptional communication and relationship management skills, with the ability to collaborate across geographies and personalities
• Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint
• Ability to thrive in a fast-paced, real-time environment with shifting priorities
• Highly organized with strong multitasking and time-management capabilities
• Detail-oriented with a consistent track record of meeting deadlines
• Service-oriented mindset with a commitment to delivering high-quality support
• Proactive, resourceful, and willing to go above and beyond to ensure success
• Team-oriented with a collaborative and positive approach
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)