Executive Assistant/Secretary

Location: Dubai, UAE

Employment Type: Full-Time

Company: MIE Events DMCC

Minimum 2+ years of experience in the Events & Exhibitions industry is preferred, but not mandatory.

Job Description:

MIE Events DMCC is a leading organizer of international B2B exhibitions and trade shows across the Middle East, Africa, and Asia.

This role requires a well-organized, proactive individual with experience in the events or exhibitions industry, who can provide solid support to the VP.

Key Responsibilities:

• Manage and maintain executive calendars
• Schedule meetings, appointments, and travel arrangements
• Prepare reports, presentations, and correspondence
• Handle confidential documents and information
• Assist with client communications, follow-ups, and proposal preparations
• Maintain and update CRM systems with accurate client data
• Prepare presentations, sales documents, and reports
• Support event registration, coordination, and client onboarding
• Draft and respond to communications on behalf of the executive

Meeting & Event Coordination

• Organize meetings, conferences, and events
• Prepare agendas and meeting materials
• Record minutes and follow up on action items
• Schedule internal/external meetings and calls
• Prepare minutes, reports, and marketing updates if any

Confidentiality & Professionalism

• Maintain strict confidentiality
• Handle sensitive matters with discretion
• Represent the executive professionally at all times

Qualifications

• Bachelor’s degree in Marketing, Business Administration, or related field
• Minimum 2-3 years of experience as Executive Assistant role in the UAE
• Strong written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Familiarity with CRM platforms and basic digital marketing tools
• Ability to multitask and work under tight deadlines
• Energetic, detail-oriented, and team-focused

What We Offer:

• Career growth within a globally active exhibition company
• Dynamic and collaborative team culture
• Direct exposure to large-scale B2B exhibitions across various industries

Job Type: Full-time

Application Question(s):

• you have an experience in event and exibition