Executive Coordinator

General Description

This responsible, detail-oriented position involves performing a broad range of functions to assist the CRA in implementing the Community Redevelopment Plan and related activities. This position also performs other administrative functions as assigned.

Duties & Responsibilities:

· Provides administrative assistance and project support to the Executive Director primarily, Assistant Director, and other Staff as needed.

· Keeps appointment calendars, schedules appointments and travel arrangements on behalf of the Executive Director primarily, Assistant Director, and other Staff as needed.

· Implements and executes State regulated Records Management and Retention Program.

· Performs records and file management functions (paper and electronic).

· Acts as CRA Board Liaison, prepares CRA Board Meeting schedule, prepares CRA board Meeting agenda and related paperwork, attends CRA Board Meetings and Workshops, transcribes recorded minutes, and notarizes documents.

· Coordinates and updates CRA Disaster Preparedness Program.

· Assist with the CRA’s overall social media strategy and monitoring (Facebook/Twitter/LinkedIn/Instagram, etc.), including utilizing tools such as, Constant Contact, live video streaming, blog posts, and mass email marketing.

· Assist in the coordination and dissemination of informational material and marketing collateral, which may include brochures, press releases, flyers, and postcards.

· Assist with website management and maintenance.

· Assist with special projects such as awards submissions, annual reports, and/or videos.

· Assist with the coordination of CRA produced and/or sponsored special events such as community events, ribbon cuttings, groundbreakings, openings.

· Manage special projects as assigned.

· Provides Florida State Notary Public functions.

• Backup for office administration (phone coverage, front desk, clerical duties, other duties as assigned).
• Other duties as assigned.

Education, Skills & Experience Requirements:

· Bachelor’s degree from an accredited college or university and at least two (2) years of relevant experience, or an equivalent combination of education and experience beyond a high school diploma. Government or public sector experience is preferred.

· Excellent oral and written communication skills with the ability to effectively communicate with internal and external parties

· Strong organizational skills with an attention to detail

· Ability to keep track of and manage multiple tasks.

· Knowledge of MS Office Suite.

· Knowledge back end website management, design programs such as Canva or Adobe Photoshop, and/or web based platforms such as Jotform preferred.

· Ability to handle multiple concurrent tasks and responsibilities.

· Must be self-motivated and proactive.

· Must have valid driver’s license and reliable vehicle.

Pay: $50,000.00 - $78,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person