Executive Coordinator

Position Overview:
Re-use Hawaiʻi is seeking a highly organized, proactive, and detail-oriented Executive Coordinator to support the Executive Director, Director of Administration, and overall administrative operations of the organization.

This position plays a critical role in keeping daily operations running smoothly by supporting executive leadership, coordinating administrative functions, managing communications, and assisting with organizational systems and projects. The ideal candidate is a strong communicator, skilled multitasker, and problem solver who can anticipate needs, stay organized under pressure, and maintain professionalism and confidentiality.

Key Responsibilities

Executive Support

Support the Executive Director with scheduling, correspondence, document preparation, and other tasks as assigned

Coordinate meetings, events, travel arrangements, and follow up on action items, deadlines, and organizational priorities

Serve as a point of contact for internal and external communications and help ensure effective coordination across programs and departments

Administrative Support

Assist with maintaining organized filing systems, records, and internal tracking processes

Support the preparation of reports, presentations, proposals, and other organizational documents

Assist with data entry, reporting, recordkeeping, and administrative processes related to payroll, benefits, donations, grants, and organizational performance tracking

Support the creation of signage, marketing materials, and other communications as needed.

Assist with development activities, donor documentation, and community outreach efforts

Identify opportunities to improve administrative systems, workflows, and organizational efficiency.

Support special projects and strategic initiatives that advance the mission of Re-use Hawaiʻi.

Qualifications:
Experience in administrative support, executive assistance, office management, or related roles

Strong organizational and time management skills

Excellent written and verbal communication skills

Ability to manage multiple priorities and deadlines

Strong attention to detail and accuracy

High level of professionalism, discretion, and confidentiality

Proficiency with Google Workspace, Slack, task management systems, and database systems

Ability to work independently while collaborating effectively with a team

Preferred Qualifications:
Experience working in a nonprofit environment

Experience supporting executive leadership

Familiarity with accounting, bookkeeping, HR, payroll, or administrative systems

Interest in sustainability, circular economy, workforce development, or community-based programs

Experience with grant administration or project coordination

Compensation and benefits:
$22.00 per hour

Medical, dental, and vision benefits (if eligible)

Paid vacation and sick time (accrued)

Store credit & employee discount

Retirement & lifestyle benefits

Professional development opportunities

Why Join Re-use Hawaiʻi?

Be part of a mission-driven organization creating meaningful environmental and community impact

Work directly with organizational leadership

Help build systems and processes that support long-term growth

Contribute to a more sustainable and circular future for Hawaiʻi

Join a passionate team committed to making a difference in our community

Employment Type:
Full Time

Remote Type:
Work From Home Flexibility

Compensation: $22.00 / Hourly

To begin the application process, click