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JCC East Bay

Executive & HR Coordinator

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ABOUT THE JCC EAST BAY
The JCC East Bay is a welcoming home for people of all ages and life stages. Inspired by Jewish
values, culture, and tradition, we build interpersonal relationships, foster learning and curiosity,
and offer accessible pathways to Jewish life. The JCC’s core programs include early childhood
education and preschool; camp and afterschool programs; teen engagement; older adult
activities; intergenerational Jewish holiday celebrations; and ongoing opportunities to connect
with Jewish life and our richly diverse community. The JCC East Bay operates from five
locations: our full-service building in Berkeley, afterschool programs at Joaquin Miller
Elementary, Thornhill Elementary, and Hintil Kuu Ca School in Oakland, and administrative
offices on our soon to be flagship campus in Oakland.

POSITION SUMMARY
The Executive & HR Coordinator is a key member of the administrative and leadership support
team, reporting to the Chief of Staff. This exempt position provides high-level administrative,
operational, and strategic support to the Chief Executive Officer and executive team, while also
managing critical components of the organization’s human resources operations. The ideal
candidate is proactive, detail-oriented, and exercises sound judgment and discretion in
managing priorities and sensitive matters. They thrive in a fast-paced, mission-driven
environment and contribute to a culture of professionalism, inclusion, and collaboration.

Executive Support

Provide high level administrative and strategic support to the Chief Executive Officer

and executive leadership team

Manage executive calendars, communications, meeting coordination, and follow-up on

action items and deliverables.

Draft, review, and edit correspondence, reports, and presentations with minimal

supervision.

Coordinate logistics, materials, and documentation for leadership and board meetings,

and prepare minutes and summaries.

Exercise independent judgment in prioritizing requests, managing competing demands,

and safeguarding confidential information.

Oversee select organizational projects and ensure deadlines are met.
Develop and maintain efficient administrative systems and procedures to enhance

executive team operations.

Human Resources

Partner with the Chief of Staff to support and implement HR policies, processes, and

initiatives.

Manage and improve recruitment workflows, including job postings, candidate

communications, and hiring coordination.

Oversee onboarding and offboarding processes, ensuring compliance with internal

policies and applicable laws.

Maintain HRIS accuracy and integrity, managing changes to employee records,

compensation updates, and performance tracking.

Support benefits administration, compliance filings, and employee relations

documentation.

Coordinate the annual performance review cycle and assist in identifying training and

professional development needs.

Assist in the development, revision, and communication of HR policies and the

employee handbook.

Contribute to initiatives that strengthen employee engagement, culture, and retention.

Organizational & Administrative Support

Serve as a trusted liaison between executive leadership and staff, ensuring clear and

effective internal communication.

Help coordinate all-staff meetings, retreats, and internal engagement events.
Collaborate with Finance and Operations on cross-departmental projects, process

improvements, and data management.

Take initiative in identifying opportunities for improved efficiency and consistency

across organizational systems.

General

Provide leadership and administrative support for organizational initiatives and special

projects.

Support development, community engagement, and public events as needed.
Perform other responsibilities as assigned by the Chief Executive Officer or Chief of

Staff.

REQUIRED MINIMUM QUALIFICATIONS

2–5 years of progressively responsible experience in executive administration, human

resources, or operations, preferably in a nonprofit or mission-driven organization.

Demonstrated ability to exercise independent judgment, handle confidential

information, and make decisions aligned with organizational priorities.

Strong organizational and time management skills with attention to detail and follow-

through.

Excellent written and verbal communication skills.
Experience with HRIS systems and Google Workspace required; familiarity with Paycom

a plus.

Proven ability to manage multiple priorities in a fast-paced environment.
Commitment to professionalism, integrity, and a collaborative approach.
Availability for occasional evening or weekend meetings or events.
Commitment to the mission of the JCC East Bay.

The salary range for this position is $69,000 - $75,000 annually. This is a full-time, onsite role.
Excellent benefits including medical, dental, vision, vacation, sick pay, and holidays (including
Jewish).

The JCC East Bay is an Equal Opportunity Employer and makes employment decisions on the
basis of merit. JCC East Bay policy prohibits unlawful discrimination in accordance with federal,
state, and local laws. The JCC East Bay complies with the Americans with Disabilities Act and is
committed to providing reasonable accommodations for people with disabilities. If you require
particular accommodations during the application and interview process, please inform us of
your needs so that we can provide accordingly.

Systemic inequities in hiring have caused women, people of color, LGBTQ+ folks, and others to
apply to jobs only if they meet all of the qualifications. The JCC East Bay encourages you to apply
anyway, as no one ever meets 100% of the qualifications. We look forward to your application.