Executive – Inventory, Contracts & Compliance - Dubai Holding Real Estate

About Dubai Holding Real Estate:

Dubai Holding’s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai’s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centers, mosques, schools, supermarkets and landscaping.

Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.

An opportunity has arisen for an Executive – Inventory, Contracts & Compliance to join Dubai Holding Real Estate .

Job Purpose :

The job holder is responsible for maintaining the accuracy, integrity, and availability of the real estate inventory database while supporting the end-to-end contract lifecycle. The role ensures that unit availability, pricing, and status are correctly reflected across systems, and that all contractual documentation complies with company policies, regulatory requirements, and service-level timelines.

Key Accountabilities :

1. Inventory Management (Primary Responsibility – ~60%)

• Maintain accurate and real-time updates of unit availability, status changes, holds, releases, cancellations, and transfers in Salesforce or relevant CRM.
• Coordinate with Sales, Pricing, and Finance teams to validate inventory data, unit eligibility, and commercial terms.
• Prepare and maintain daily/weekly inventory reports, dashboards, and forecasting tools using Power BI and advanced Excel .
• Monitor allocation requests, unit swaps, and special approvals ensuring alignment with DOA and internal guidelines.
• Identify discrepancies between actual inventory status and system records; resolve issues proactively.
• Support unit pricing exercises, launches, and inventory setup for new projects.
• Provide management with visibility on inventory performance, absorption, and sales trends.

2. Contracts & Documentation Management (Secondary Responsibility – ~30%)

• Prepare SPAs (Sales & Purchase Agreements), Booking Forms, and customer files with 100% accuracy and within the agreed turnaround time.
• Conduct compliance checks on sales transactions, approvals, and exceptions in line with DOA and company policies.
• Upload, track, and archive contracts and supporting documents in Salesforce and internal filing systems.
• Coordinate contract dispatch and signature collection with clients and courier partners.
• Ensure signed SPAs are verified, complete, and properly recorded to support downstream departments (Finance, Registration, Handover).

3. Compliance, Coordination & Service Support (~10%)

• Ensure all transactions adhere to RERA/DLD regulatory requirements.
• Monitor payment plans, proof of payments, and coordinate with Finance for reconciliation.
• Provide accurate and timely responses to internal and external stakeholders regarding contracts, unit status, or compliance matters.
• Maintain data integrity, confidentiality, and adherence to SLAs.

Qualifications, Experiences, Skills:

Education

• Bachelor’s degree in Business Administration, Contract Management, Real Estate, or related field.

Experience

• Minimum 3 years of experience in real estate inventory management within a developer environment (mandatory).
• Strong experience in contract preparation, SPA handling, and sales compliance processes.
• Previous exposure to CRM systems such as Salesforce (required).

Technical Skills

• Power BI : ability to create dashboards, reports, and data visualizations (strong requirement).
• Advanced Excel : pivot tables, lookups, reconciliation, and forecasting models.
• Familiarity with DOA, RERA/DLD requirements, and sales operations processes.
• Excellent knowledge of document control and contract administration.

Optional Add-ons (Nice to Have)

• Experience with PowerPoint for sales/management presentations.
• Background in developer launches, inventory planning, or pricing support.
• Experience working in large real estate groups (Shoba, Emaar, Aldar, etc.).

Soft Skills

• Strong detail orientation and accuracy in data and documentation.
• Ability to work under pressure and manage high-volume tasks.
• Excellent communication and stakeholder coordination skills.
• Problem-solving mindset and proactive approach to discrepancies.
• Team-oriented, organized, and efficient in meeting SLAs.

About the Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.