Executive Liaison

Overview
We are seeking a dynamic and highly organized Executive Liaison to serve as a vital connector between executive leadership and internal teams, clients, and external partners. This role offers an exciting opportunity to facilitate seamless communication, coordinate complex projects, and manage a variety of administrative functions that keep our executive operations running smoothly. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a passion for supporting high-level executives in a fast-paced environment. This paid position is perfect for someone eager to contribute to an influential organization while honing their administrative expertise.

Responsibilities

• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools such as Microsoft Outlook Calendar and Google Workspace.
• Act as the primary point of contact for internal and external stakeholders, demonstrating excellent phone etiquette and professional communication skills across multi-line phone systems.
• Assist with event planning for corporate meetings, conferences, and special events, ensuring all logistics are handled efficiently from venue arrangements to materials preparation.
• Manage office operations by overseeing filing systems, data entry tasks, bookkeeping using QuickBooks, and maintaining office supplies inventory.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, and transcribing meeting notes with precision.
• Handle sensitive information with confidentiality and professionalism while performing clerical duties such as filing, data entry, and document proofreading.
• Utilize office management skills to streamline workflows, improve organizational procedures, and enhance overall office efficiency.

Qualifications

• Proven experience in executive administrative support or personal assistant roles within a professional office environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing processes.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Demonstrated experience with event planning, project coordination, bookkeeping (QuickBooks preferred), and office management.
• Exceptional typing speed combined with strong attention to detail for proofreading and transcription tasks.
• Effective communication skills with professional phone etiquette and customer service aptitude.
• Ability to handle multiple responsibilities simultaneously while maintaining accuracy and professionalism.
• Experience with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and data entry systems is highly desirable. Join us as an Executive Liaison to play a pivotal role in supporting our leadership team’s success! Your organizational prowess and proactive approach will help drive our mission forward while providing invaluable support at every turn.

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person