Executive Operations Coordinator

Position Summary

The Executive Operations Coordinator serves as a critical partner to executive leadership, ensuring seamless coordination of administrative functions and operational priorities. This role goes beyond traditional administrative support by driving efficiency, managing cross-functional workflows, and enabling leaders to focus on high-impact strategic initiatives.

Key Responsibilities Executive Support

• Manage complex calendars, scheduling, and prioritization of meetings across stakeholders

• Prepare executives for meetings with agendas and briefing materials

• Act as a gatekeeper and liaison for communication flow

Operational Coordination

• Track and manage key initiatives and deadlines

• Support execution of workflows and process improvements

• Help coordinate cross-departmental projects

• Assist in maintaining dashboards and reports for leadership

Project & Process Management

• Assist in planning and execution of strategic projects

• Identify inefficiencies and recommend improvements

• Ensure alignment between priorities and execution

Communication & Stakeholder Management

• Draft and manage executive communications

• Interface with internal teams and external partners

• Facilitate meetings and track action items

Administrative & Office Support

• Oversee administrative systems and documentation

• Support budgeting and vendor coordination

• Assist with event planning and company initiatives

Qualifications

• 3–5+ years of relevant experience

• Strong organizational and time management skills

• High level of discretion and professionalism

• Excellent communication skills

• Proficiency in Microsoft Office and project management tools

Core Competencies

• Strategic thinking and problem-solving

• Attention to detail and execution

• Proactive mindset

• Adaptability

• Strong interpersonal skills

Success Metrics

• Executive time optimization

• On-time completion of initiatives

• Improved workflows

• Stakeholder satisfaction

Position Impact

This role bridges executive leadership and operations, ensuring alignment, accountability, and execution across priorities while enhancing leadership effectiveness.

In person Role-3540 E Longwing Ln #240, Meridian ID 83646