Executive Operations Officer

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where 'Health for all Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Executive Operations Officer

The Executive Operations Officer (EOO) plays a critical role in supporting the executive leadership team by streamlining operations, enhancing productivity, and coordinating strategic initiatives. This position combines the skills of project management and operational support capabilities to ensure the efficient execution of organizational goals and objectives. The EOO will act as a liaison between therapeutic areas, manage key projects, and facilitate communication across the organization

YOUR TASKS AND RESPONSIBILITIES

The primary responsibilities of this role, Executive Operations Officer

Project Management:

• Lead and manage cross-functional projects from initiation to completion, ensuring alignment with organizational goals and timelines;
• Develop project plans, including scope, objectives, timelines, and resource allocation, while monitoring progress and making adjustments as necessary;
• Coordinate with various departments to gather information and facilitate collaboration on key initiatives;

Operational Efficiency:

• Manage the field rosters for respective TAs, ensure distribution and a storage mechanism and process to ensure they remain updated.
• Analyze existing operational processes and identify areas for improvement, implementing best practices to enhance efficiency and effectiveness;
• Maintain standard operating procedures (SOPs) to streamline workflows and ensure consistency across the organization;
• Prepare and organize materials for meetings, presentations, and reports, ensuring all necessary information is readily available;

• Act as a point of contact for internal and external stakeholders, representing the executive team with professionalism and discretion;
• Organize and coordinate meetings, including logistics such as venue selection, catering, and technology setup;
• May provide high-level support to the executive leadership team, including scheduling meetings, managing calendars, and coordinating travel arrangements for complex coordination of events;

Communication and Collaboration:

• Facilitate communication between assigned TA Lead and other USMA/USPH teams ensuring that information is shared effectively and timely;
• Organize and coordinate all TA meetings, including agenda preparation, minutes taking, and follow-up on action items;
• Assist in the support of the needs related to onboarding processes for new hires and transfers;
• Coordinate with IT and facilities for USMA HQ needs including equipment maintenance and workstation readiness

Budget and Expense Management:

• Assist in expense reporting, contract submission and overall budget tracking and monitoring;
• Manage travel and entertainment expenses for assigned TA lead, ensuring compliance with company policies

WHO YOU ARE

Bayer seeks an incumbent who possesses the following:

Required Qualifications:

• Bachelor’s degree;
• Relevant experience in general project coordination & operational support
• Strong proficiency in Microsoft Office Suite and project management tools;
• Exceptional organizational and time management skills.;
• Excellent verbal and written communication skills;
• Strong interpersonal skills for relationship building and collaboration;
• Proactive problem-solving abilities and critical thinking skills;
• Flexibility to adapt to changing priorities and work demands;
• Ability to handle sensitive information with confidentiality and discretion;
• Relevant certifications (e.g., CAP, PMP) are beneficial but not mandatory;
• Familiarity with the specific industry in which the organization operates;
• Organizational Skills: Exceptional organizational skills with the ability to manage multiple priorities and projects simultaneously;
• Communication Skills: Strong verbal and written communication skills, with the ability to convey information clearly and effectively;
• Problem-Solving Skills: Proactive problem-solving abilities, with a focus on identifying solutions and driving results;
• Interpersonal Skills: Excellent interpersonal skills to build relationships and collaborate effectively with diverse stakeholders;
• Attention to Detail: High level of attention to detail to ensure accuracy and quality in all work products;
• Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment.

Preferred Experience:

• Certifications in Project Management;
• 3+ years of relevant experience in general project coordination & operational support

Employees can expect to be paid a salary of between $109,099 - $163,648. Additional compensation may include a bonus or commission (if relevant). Additional benefits include health care, vision, dental, retirement, PTO, sick leave, etc. This salary range is merely an estimate and may vary based on an applicant’s location, market data/ranges, an applicant’s skills and prior relevant experience, certain degrees and certifications, and other relevant factors. This posting will be available for application until at least: 10/21/2025