Executive Personal Assistant

Executive Personal Assistant About the Company:

Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world class developments that reflect excellence in construction standards and design.

Role Description:

To provide high level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.

Key Responsibilities:

• Manage and maintain the executive's calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparation of agendas, minutes, and follow ups.
• Handle confidential correspondence, emails, and documentation on behalf of the executive.
• Arrange travel itineraries, flight bookings, hotel reservations, and visa arrangements.
• Coordinate with internal departments and external stakeholders to ensure effective communication and timely task completion.
• Assist with personal errands, appointments, and administrative tasks as required.
• Prepare presentations, reports, and briefing materials for meetings and executive reviews.
• Maintain organized filing systems and documentation for easy retrieval of information.
• Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
• Support coordination of events, meetings, and executive engagements when required.

Qualifications & Experience:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 4-7 years of experience as an Executive Assistant or Personal Assistant supporting senior management.
• Experience working in corporate or real estate environments will be an advantage.
• Strong experience in managing executive schedules, travel coordination, and confidential matters.

Skills & Competencies:

• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and manage priorities in a fast paced environment.
• Strong attention to detail and problem-solving skills.