Executive Personal Assistant

Job Title: Executive & Personal Assistant

Classification: Non-Exempt (Hourly)

Work Locations: Office and occasional work at the employer’s residence

Position Summary

The Executive & Personal Assistant provides administrative support to the executive and assists with select personal tasks to ensure efficient day-to-day operations. This role includes office responsibilities, coordination of errands, and limited support at the employer’s residence, including transportation duties. The position requires a high level of professionalism, confidentiality, and reliability.

Work Hours & Compensation

• This is a non-exempt position; all hours worked must be accurately recorded
• Employee is eligible for overtime in accordance with California law
• Employee must take all required meal and rest breaks
• All driving and errand time is considered hours worked and must be recorded

$20 - $25 hourly

• Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
• Support an executive with meeting preparation and take minutes
• Serve as the main contact for high-level executive
• Manage office duties such as organizing filing systems and ordering office equipment and supplies

Administrative/Office Duties

• Manage calendars, schedule appointments, and coordinate meetings
• Handle emails, phone calls, and correspondence as directed
• Maintain organized filing systems (electronic and physical)
• Assist with projects, reports, and general office coordination
• Perform other administrative duties as assigned

Personal Assistant Duties

• Run business and personal errands as needed
• Assist with light coordination of household-related tasks
• Support scheduling and logistics for personal and professional commitments

Transportation Responsibilities

• Safely operate a company-provided vehicle for work-related duties
• Adhere to all traffic laws and company safety protocols
• Maintain cleanliness and proper care of the company vehicle

Additional Expectations

• Maintain professionalism in both business and personal environments
• Follow all company policies, including safety and vehicle use policies
• Comply with all applicable California wage and hour laws

• 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
• Must have graduated high school or received an equivalent certificate of completion
• Experience handling confidential information and adhering to strict deadlines
• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
• Must be comfortable using Microsoft Office

Requirements

• Valid California driver’s license with a clean driving record
• Ability to be insured under the company’s vehicle insurance policy
• Strong organizational and communication skills
• Ability to handle confidential information with discretion
• Reliable, punctual, and detail-oriented
• Bilingual English/Spanish

Physical & Work Environment

• Work is performed in both an office setting and occasionally at a private residence
• Position may require driving, walking, and light lifting

Why Choose Us?

We don’t just talk about making a difference; we walk the walk. Our team is driven by a shared vision of improving the personal injury world, one case at a time. If you’re passionate about standing up for clients and creating lasting change, we want you to be part of our success.

If you’re ready to join a law firm that values compassion, results, and advocacy, apply today!

We also provide amazing benefits:

• Generous bonus structure
• Hybrid work availability
• Health, vision, dental, and life insurance
• 401(k) with employer matching
• 11 paid holidays
• PTO